Job Description
Part-Time Real Estate & AI Administrative Assistant
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We are seeking a highly organized, professional, and tech-savvy Part-Time Real Estate Assistant to support a busy, established real estate broker in Scarsdale and Lower Westchester.
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The ideal candidate is proactive, detail-oriented, an excellent communicator, and highly proficient with ChatGPT and Claude. This person should be comfortable working independently, communicating with clients, and helping streamline both administrative and marketing responsibilities.
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Responsibilities
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• Use ChatGPT and Claude to assist with real estate marketing, client communications, property descriptions, mailings, social media content, research, and other day-to-day projects.
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• Prepare, organize, and coordinate client and prospect mailings, including postcards, letters, invitations, and marketing materials.
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• Follow up with clients and prospects by phone in a professional, warm, and personable manner.
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• Maintain follow-up lists and ensure important client conversations and tasks do not fall through the cracks.
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• Assist with database/CRM organization and updating client and prospect information.
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• Help prepare listing and buyer materials, presentations, correspondence, and marketing pieces.
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• Assist with social media and digital marketing projects as needed.
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• Research properties, market information, vendors, and other real estate-related information.
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• Provide general administrative support and help improve systems and organization within the business.
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Qualifications
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• Strong proficiency with ChatGPT and Claude and an understanding of how to use AI effectively for business.
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• Excellent written and verbal communication skills.
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• Comfortable and confident speaking with clients and prospects by phone.
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• Highly organized with strong attention to detail and follow-through.
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• Professional, personable, discreet, and dependable.
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• Comfortable with technology and able to learn new programs quickly.
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• Experience with real estate, marketing, CRM systems, or administrative support is a plus.
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• Ability to work independently and take initiative.
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Ideal Candidate
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The right person will be someone who enjoys combining technology, organization, marketing, and client interaction. We am looking for someone who can learn how to run our business, anticipate what needs to be done, and ultimately become a reliable part of our day-to-day real estate operation.
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Position Details
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Position: Part-Time
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Location: Scarsdale, NY / Lower Westchester
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Schedule: Flexible; hours to be determined
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Compensation: Based on experience
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Contact: Maryann Petrescu - 914-523-0772 or email: mpetrescu@houlihanlawrence.com
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Contact: Roseanna Tedone - 914-906-9011 or email: rtedone@houlihanlawrence.com