Assistant Property Manager

Job Description

Job Description

Assistant Property Manager

Westminster Tower | Santa Monica, CA

Position Type: Full-Time
Employment Classification: Non-Exempt
Compensation: $20.00–$24.00 per hour

Position Overview

Westminster Tower is seeking an experienced, customer-service-oriented Assistant Property Manager to join our team at a beautiful 285-unit senior residential community located in Santa Monica, California.

The property has a historically low resident turnover rate and an excellent rent collection record. The ideal candidate will have previous property management experience, a strong working knowledge of HUD Section 8 programs, and the ability to provide professional, courteous, and responsive service to residents.

The Assistant Property Manager will support the daily administrative and operational functions of the property, with a primary focus on resident certifications, leasing, occupancy, and compliance with applicable HUD regulations and company policies.

Essential Duties and Responsibilities

• Complete annual and interim resident certifications in accordance with HUD Section 8 regulations, applicable program requirements, and company policies.
• Assist with all aspects of leasing and occupancy, including receiving and processing applications, conducting interviews with prospective residents, and preparing required documentation.
• Prepare and maintain resident files, ensuring accurate and timely documentation in accordance with HUD and company requirements.
• Maintain and update waiting lists in compliance with applicable HUD regulations and established company procedures.
• Process resident move-ins and move-outs in accordance with company policies and applicable regulatory requirements.
• Assist with resident inquiries and provide professional, courteous customer service.
• Maintain accurate records and ensure timely completion of administrative responsibilities.
• Support the Property Manager with daily property operations and other administrative duties as assigned.

Required Qualifications and Experience

• Previous experience in multifamily property management, preferably in an affordable housing or HUD-assisted housing environment.
• Working knowledge of HUD Section 8 regulations, income calculations, eligibility requirements, and annual and interim certification procedures.
• OneSite property management software experience is required.
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Ability to interact professionally and courteously with residents, applicants, coworkers, and outside agencies.
• Ability to work independently while also contributing effectively as part of a team.
• A minimum of three years of property management experience is preferred.

Physical Requirements and Work Environment

The Assistant Property Manager position involves a combination of office-based administrative duties and periodic movement throughout the property.

The physical requirements of the position include:

• Ability to sit for extended periods while performing administrative and computer-related tasks.
• Ability to stand and walk throughout the property, including visiting common areas and meeting with residents.
• Ability to occasionally bend, reach, stoop, and kneel when retrieving, reviewing, or organizing files and documents.
• Ability to lift and carry office supplies, files, and other materials weighing up to 25 pounds occasionally.
• Ability to operate standard office equipment, including computers, telephones, printers, and copiers.
• Ability to communicate effectively in person, by telephone, and through written correspondence.
• Ability to read, understand, and accurately prepare documents, reports, and resident files.

The position is primarily performed in an indoor office environment, with occasional exposure to outdoor weather conditions when conducting property-related activities.

These requirements describe the general physical demands of the position. Reasonable accommodations will be considered for qualified individuals with disabilities in accordance with applicable federal, state, and local laws.

Additional Position Requirements

• Must be available to work a full-time schedule, with occasional weekend and holiday coverage as business needs require.
• Must be able to perform the essential functions of the position, with or without reasonable accommodation.
• Employment is contingent upon satisfactory completion of applicable pre-employment screening, conducted in accordance with federal, state, and local laws.
• This position requires compliance with company workplace safety policies and prohibits impairment by alcohol, cannabis, or other drugs while working or on company premises, consistent with applicable law.

Equal Employment Opportunity

Choice Property is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to any characteristic protected by applicable federal, California, or local law.

Reasonable accommodations are available to qualified individuals with disabilities throughout the application and employment process, consistent with applicable law.

\nCompany Description

FGA specializes in managing senior citizens and HUD-subsidized properties in Southern California. We manage 12 buildings with approximately 1,419 apartments.
Our staff has decades of experience managing the expectations of HUD while maintaining the excellence of our properties. In our ranks are experts with deep knowledge of HUD applications, budgeting, rent increases, occupancy regulations, accounting, bookkeeping, aging buildings, insurance, tax exemptions, payroll, labor regulations, ADA, activities for seniors, contracts, city requirements, fire department regulations, and health regulations.

Company Description

FGA specializes in managing senior citizens and HUD-subsidized properties in Southern California. We manage 12 buildings with approximately 1,419 apartments.\nOur staff has decades of experience managing the expectations of HUD while maintaining the excellence of our properties. In our ranks are experts with deep knowledge of HUD applications, budgeting, rent increases, occupancy regulations, accounting, bookkeeping, aging buildings, insurance, tax exemptions, payroll, labor regulations, ADA, activities for seniors, contracts, city requirements, fire department regulations, and health regulations.