Senior Project Manager

Job Description

BASIC FUNCTION:

The Senior Project Manager will play a critical role to manage assigned projects in the College’s asset renewal and replacement program and deferred maintenance projects. These plans may range in scope up to over $2,000,000. This position is responsible for project management on existing facilities on the Claremont McKenna College campus, to include preventive, corrective, and deferred building maintenance, building renovations, and planning and management of the capital renewal and replacement budget (CARR).

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DESCRIPTION OF DUTIES AND RESPONSIBILITIES:

Reporting to the Assistant Vice President for Facilities and Campus Services, the Senior Project Manager works independently and collaboratively to perform the following essential duties and responsibilities:

• Responsible for planning, budgeting, and successful completion of the College’s projects identified through the annual facilities capital budget process, the evolving CARR plan, and the College’s long term integrated facilities plan.
• Maintain and manage the CARR annual budget and the evolving CARR spreadsheet list to ensure that projected deferred maintenance dates are accurate and make sound judgements on project queues and priorities.
• Manage projects to ensure completion within established time frames, project design and budget.
• Manage the project budget coordinating cost estimates and controlling project costs.
• Determine scope of work and any scheduling restrictions.
• Coordinate the project schedules with stakeholders to meet the agreed upon milestones and overall schedule.
• Manage project teams through the design and construction process and secure project approvals while ensuring compliance with standards and quality assurance.
• Represent the College’s interests throughout design and construction process directing subcontractors, and reviewing their performance toward overall project goals.
• Responsible for the communication plan with all relevant parties including users, leadership, project team members, stakeholders, external consultants, designers and builders for all projects.
• Solicit input from administrators to identify issues and/or concerns.
• In collaboration with the Assistant Vice President (AVP) for Facilities and Campus Services, manage consulting firms working on project design and construction, and facilitate the turnover and acceptance of projects to Facilities Operations.
• Serve as point of contact for vendors, architects, landscapers, contractors, and outside agencies to ensure contractual obligations are met.
• Manage the permit and inspection processes with city, state, county, and federal governments as appropriate.
• Inspect and audit facilities for regulatory compliance.
• Prepare reports, specifications, requests for proposals, and contract documents for projects sent out for competitive bidding. Analyze bids and makes contract award recommendations.
• Coordinate contracts and purchase orders for construction services, materials, and equipment.
• Write change orders to contracts and purchase orders as required.
• Work with the Office of the Treasurer to prepare project financial forecasts and status reports. Maintain organized construction files.
• Ensure detailed project schedules are created, distributed, and met using project scheduling and spreadsheet software.
• Track material, equipment, supplies and other deliveries and installations.
• Review drawings and project plans, inspect progress of work for quality and timely execution, and interface with code administration officials to obtain the necessary permits. Ensure conformity with College and regulatory codes and standards.
• Ensure an accurate punch list is prepared and maintained and building systems are properly commissioned and turned over.
• Obtain certificates of occupancy and coordinate warranty work as required.
• Maintain current drawings and engineering records describing facilities, equipment, and grounds.
• Implement some renovation projects related to housing and facilities in the College’s Arbol Verde neighborhood portfolio as directed by AVP.
• Support campus sustainability programs, including but not limited to, energy and water conservation initiatives.
• Act as liaison between the College and The Claremont Colleges Services Central Facilities Services.
• Support the College’s Emergency Management Committee on an as needed basis.
• Provide assistance in incident analysis and accident investigations for any renovations or alterations that need to be modified due to an identified issue. Make recommendations and implement suggestions for improving safety across the campus.
• Maintain an understanding of current ideas, changing laws, and regulatory requirements, including building codes, sustainability, ADA, etc., and research and practices pertaining to the areas of responsibility for this position through continued study and participation in professional organizations and continuing education.
• Assist students in sustainability projects that helps preserve and enhance the campus.
• Oversee all projects from concept through design and construction until completion of the warranty period.
• Help maintain as-built documents and owners and maintenance manuals electronically with the Facilities and Campus Services team.
• Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors.
• Make regular inspections of construction projects and workmanship to assess progress against project goals and schedules, assess conditions, and ensure compliance with applicable laws and regulations. Take appropriate action and follow through when warranted to ensure work is completed to satisfaction.
• Follow up with the vendors and project personnel to ensure projects are completed and within budget and schedule.
• Participate in after hours on-call rotation.
• Follow vendor safety guidelines and ensure all contractors work according to OSHA and CAL OSHA requirements.

QUALIFICATION STANDARDS & SKILLS:

EDUCATION: A bachelor’s degree in engineering, architecture, construction management, or business-related field, or any combination of education and experience that provides the required knowledge, skills, and abilities is required.

EXPERIENCE: A minimum of five years of experience in construction management with increasing responsibilities dealing with engineers, architects, consultants, and contractors is required. A minimum of five years of experience in project management and construction budgeting is required. General Contractor supervisory experience over a variety of trades is preferred. Experience in the facilities, planning, or construction department in higher education is preferred.