Property Management Administrative Assistant
Job Description
Job Description
We are seeking a highly organized, motivated, and detail-oriented Administrative Assistant to support our Residential Department and Chief Operating Officer (COO).
This is an excellent opportunity for someone who enjoys a fast-paced, hands-on environment, takes pride in staying organized, and is comfortable managing multiple priorities and deadlines. You will work closely with our corporate team and residential property staff while occasionally providing front-office support at properties throughout Los Angeles and Orange County.
With a portfolio of thousands of residential units, our company provides a stable environment with opportunities to learn, grow, and build a long-term career in the property management industry.
What You'll Do
- Provide administrative support to the Residential Department and Chief Operating Officer on a variety of projects, assignments, and day-to-day needs.
- Maintain and update spreadsheets and databases for both corporate and residential properties, ensuring information is accurate, current, and organized.
- Manage the COO's calendar and assist with scheduling, coordination, and follow-up.
- Research and stay informed on changes to city ordinances and other information affecting residential operations.
- Manage and update online property advertising, including RentCafe and other advertising platforms, ensuring listings are accurate, complete, and up to date.
- Communicate professionally and effectively with property managers, corporate staff, vendors, residents, and property owners.
- Set up utility accounts and perform utility audits, requiring strong attention to detail and accuracy.
- Provide front-office administrative support at designated residential properties throughout Los Angeles and Orange County as needed.
- Coordinate residential department training schedules and assist with keeping training initiatives organized and on track.
- Take on special projects and assignments while maintaining competing priorities and deadlines.
What We're Looking For
The right candidate is someone who is organized, dependable, resourceful, and takes initiative. You don't need to be told every step of the way—you are comfortable figuring things out, following through, and making sure the details don't fall through the cracks.
Qualifications:
- Intermediate to advanced proficiency with Microsoft Office, Excel, and Outlook
- Strong written and verbal communication skills
- Comfortable navigating the internet and learning new online systems
- Excellent attention to detail and accuracy
- Highly organized with strong time-management skills
- Self-starter who can work independently and take initiative
- Able to prioritize multiple tasks and meet demanding deadlines
- Punctual, dependable, and professional
- Comfortable interacting with a wide range of people, including residents, vendors, property managers, owners, and corporate personnel
- Yardi and residential property management experience is a plus
Why Join Us?
We believe in providing our employees with a stable workplace, opportunities to grow, and a comprehensive benefits package.
Full-time employees are eligible for:
- Medical, Dental, Vision, and Life Insurance with employer contribution
- 401(k) with Company Match (eligibility requirements apply)
- Critical Illness, Accident, and Hospital Indemnity Plans
- Generous Paid Time Off
- Early Friday Release – Start Your Weekend Early!
- Opportunity to gain valuable experience in a large residential property management organization
Ready to Join Our Team?
If you're someone who loves organization, enjoys a busy workday, pays attention to the details, and takes pride in getting things done, we'd love to hear from you.
Apply today and become part of our Residential team!
\nCompany Description
Property Management Associates (PMA) is a full-service Property Management Company located in Los Angeles, California. PMA has been in business for over 35 years. We specialize in managing commercial and multifamily properties. This, combined with our professional property management services, makes PMA one of the largest property management companies in Southern California. More recently, PMA became affiliated with Lincoln Property Company, a nationally recognized real estate firm.
Property Management Associates encourages an entrepreneurial spirit and believes in investing in our staff.
Company Description
Property Management Associates (PMA) is a full-service Property Management Company located in Los Angeles, California. PMA has been in business for over 35 years. We specialize in managing commercial and multifamily properties. This, combined with our professional property management services, makes PMA one of the largest property management companies in Southern California. More recently, PMA became affiliated with Lincoln Property Company, a nationally recognized real estate firm.\r\n\r\nProperty Management Associates encourages an entrepreneurial spirit and believes in investing in our staff.