Job Description
Project Support Coordinator / Project Administrator
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Location: Jackson, MI (Hybrid)
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Job Type: Contract
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Schedule: Full-time, 40 hours/week
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Pay Range: $35-40/hour
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Position Overview
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We are seeking a highly organized and detail-oriented Project Support Coordinator to support a large-scale, multi-year SAP transformation initiative. This role will work closely with the core project team, system integrators, and business stakeholders to provide administrative support, project coordination, communication assistance, and stakeholder engagement support.
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The ideal candidate thrives in a collaborative environment, excels at managing multiple priorities, and has strong organizational and communication skills. This position will play a key role in helping project teams remain organized, aligned, and informed throughout the project lifecycle.
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Key Responsibilities
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- Provide administrative and project coordination support for a large-scale business transformation program.
- Coordinate activities between project teams, stakeholders, and external system integration partners.
- Manage calendars, schedule meetings, and coordinate logistics for project teams.
- Prepare and distribute meeting materials, agendas, notes, and project communications.
- Track action items, deliverables, milestones, and follow-up activities.
- Support project communication and stakeholder engagement efforts.
- Maintain project documentation, status reports, trackers, and organizational materials.
- Assist with ensuring project teams remain organized, aligned, and informed.
- Provide general administrative support to project leadership and team members.
- Support change management and organizational readiness activities as needed.
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Required Qualifications
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- 3+ years of experience in project coordination, project administration, executive/administrative support, or a related role.
- Strong proficiency with Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams.
- Experience managing calendars and coordinating meetings across large teams.
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities in a fast-paced project environment.
- Strong interpersonal skills and ability to work effectively with diverse stakeholder groups.
- Demonstrated ability to work collaboratively within large cross-functional teams.
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Preferred Qualifications
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- Experience supporting IT, technology, ERP, or business transformation projects.
- Exposure to Organizational Change Management (OCM) initiatives.
- Utility industry experience.
- SAP project or SAP implementation experience.
- Experience supporting large-scale system upgrades or transformation programs.
- Familiarity with Azure DevOps (ADO) for project tracking and coordination.
- Supply chain, operations, or organizational transformation exposure.
- Experience working with system integrators or external project partners.
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Education
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Required
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- High School Diploma, GED, or equivalent.
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Preferred
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- Some college coursework, Associate's Degree, or related education.
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What You'll Bring
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- Exceptional attention to detail and follow-through.
- Strong organizational and coordination abilities.
- A proactive, team-oriented approach.
- Excellent customer service and stakeholder management skills.
- Ability to balance administrative responsibilities with project support activities.
- Confidence working with project leaders, business stakeholders, and vendor partners.
- A desire to contribute to a major enterprise transformation initiative.
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Work Location
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Hybrid Schedule – Jackson, MI
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- Primarily onsite Tuesday through Thursday
- Remote on Friday
- Additional onsite days based on business needs
- Located in the downtown Jackson office
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