Job Description
Company Description Biter & Associates, LLC is a professional search firm specializing in direct-hire recruitment and human resource services for a wide range of roles, from human resources and accounting/finance to management, sales, manufacturing and administrative positions.
Our client is an international company, specializing in instrumentation, sensors, gauges and software for the oil & gas, food and medical industries. They are seeking a dynamic and results-driven Project Specialist to join their dynamic team.
- Coordinates and manages project orders as assigned following company procedures and policies.
- Verifies the observance of project execution activities to company procedures and policies
- Serves as the primary customer contact for the duration of the project
- Enters orders into the ERP system
- Categorizes project files and specifications and shares with other participants
- Organizes and conducts internal and external commencement meetings as demanded by the complexity of the project
- Develops and owns the Project Plan including schedules, milestones, activities, procurement strategy, execution strategy, resources, communications, and risk analysis
- Confirms there is alignment between the customer’s required delivery date and company commitment date, including milestone dates for document submittals and approvals, hold points, inspection, and testing dates
- Analyzes project specifications and related data along with PMO engineering to provide accurate technical and sales order requirements to CAD technicians
- Reviews drawings and product design(s) in conjunction with Senior Project Contract Coordinator (SPCS) and Project Management Engineering for compliance with company standards, customer contract requirements & related specifications, and recommends changes when necessary
- Coordinates with document control to guarantee the timely submittal and approval of documentation delivery
- Manages and takes ownership of the documentation files including worksheets and forms related to the project
- Performs supplementary duties as needed
- Coordinates with production, CoEs, subcontractors, and the customer throughout the life of the project to accelerate deliverables and approvals and provides ongoing progress reports
- Monitors order progress and coordinates with engineering, procurement, planning, production, quality, and logistics to meet contractual project deadlines
- Examines project records -product files, related documents, and correspondence- for accuracy
- Reviews design documents, release, request, and change forms under the guidance of the SPCS or Project Management Team Leader prior to signature
- Ensures proper project close-out; such as lessons learned, documentation completion, payment completion, and MRO handoff.
- Supports Project Proposals Specialists (PPS) with the preparation and submittal of sales quotations when required
Your Background & Experience
- A Bachelor’s Degree in related field such as Engineering or Business (preferred), coupled with 3+ years of project order management experience, or 6+ years of project order management experience in a manufacturing environment.
- Solid understanding of the EPC, Capital Projects, and Oil & Gas markets
- Process industries instrumentation and controls experience preferred
- Certified Associate Project Management (CAPM) preferred
- Knowledge of sales application processes
- Exhibits organizational skills, attention to details, and ability to meet deadlines
- Strong verbal and written communication skills
- Ability to take care of the customers’ needs while following company procedures and policies
- Capacity to perform under pressure and work independently with minimal supervision
- Computer literate and knowledge of Microsoft Office, Adobe Products, DMS, CAD, and ERP Systems
Biter & Associates is a direct-hire recruiting firm. No fee is ever charged to the candidate. All fees are paid by our client companies. Candidates must submit a minimum of three professional references and agree to a criminal background check, employment verification and verification of education.