Job Description
Job DescriptionProject Manager Assistant
Location: Grand Rapids Shift: 1st Pay: $45,000-50,000 salary
Job Summary Are you organized, detail-oriented, and ready to help a team run smoothly? We're seeking a Project Manager Assistant to provide administrative support, coordinate schedules and meetings, prepare business documents, and help keep daily office operations efficient. This role calls for professional communication, sound judgment, and the ability to manage multiple priorities while handling sensitive information with discretion.
What You'll Be Doing As a Project Manager Assistant, your core responsibilities will include:
- Coordinate schedules and meetings: Manage calendars, schedule appointments, coordinate meetings, and help prevent conflicts.
- Support travel and communication: Arrange business travel and reservations; answer and direct calls, take messages, greet visitors, and respond to inquiries professionally.
- Prepare and maintain documentation: Create reports, presentations, meeting minutes, correspondence, and other business documents; maintain organized files and records.
- Keep office operations on track: Monitor office supplies, place orders, conduct research, gather information, and complete administrative projects as assigned.
- Support the team with discretion: Anticipate management and team needs, communicate with employees, customers, and vendors, and handle sensitive information appropriately.
In addition, you will be expected to perform other administrative duties as needed to support the team.
What We're Looking For Qualifications:
- Previous administrative or office support experience is preferred.
- Strong computer skills, including typing, email, word processing, spreadsheets, and other office software.Ability to multitask, prioritize responsibilities, manage time effectively, and work independently or as part of a team.
- Professional, friendly, customer-service-oriented approach, with the ability to maintain confidentiality.
- Multilingual abilities may be preferred or required, depending on business needs.
Skills:
- Organization and attention to detail: Keep schedules, records, and office documentation accurate and easy to access.
- Communication: Communicate clearly and professionally by phone, email, and written correspondence.
- Planning and prioritization: Coordinate competing tasks, anticipate needs, and help prevent scheduling conflicts.
- Office software proficiency: Use common computer applications and office equipment to prepare documents and support daily operations.
Preferred Education and Experience
- An associate degree in business administration, office administration, or a related field is preferred.
- Equivalent education and relevant work experience may be considered.
Physical Requirements
- Ability to work at a computer and perform office tasks for extended periods.
- Ability to alternate between sitting and standing throughout the workday.
- Frequent use of hands and fingers to operate computers, phones, and other office equipment.
- Ability to read documents, review details on computer screens, and communicate effectively in person and by phone.
- Ability to bend, reach, and retrieve or organize files and office materials.
- Ability to occasionally lift or move office supplies and materials weighing approximately 5–10 pounds.
Why Join Us? This is an excellent opportunity for both short-term and long-term employment. We are committed to providing a supportive work environment and opportunities for growth.
Workbox Staffing Benefits:
- Weekly pay
- Hire-in opportunities
- Comprehensive benefits including health, life, and dental
- Veteran-friendly and Equal Opportunity Employer
Ready to start? Apply online today and let’s DO GOOD together!