Administrative Coordinator (Project/Program Coordination) - Hybrid

22nd Century Technologies Inc. (TSCTI)

Cranston, RI 02920, USA

Published: 6/14/2022

Technology

Full Time

Job Description

Duration: 12+ Months

Hybrid Position: 3 days in-office, 2 days remote

GENERAL STATEMENT OF DUTIES:

Under the direction of the Project Director, Assistant Director, and other designated staff, perform a variety of program coordination and administrative support functions.
Serve as the Unit's Project Specialist Coordinator by managing office operations and providing organizational support to ensure the efficient and effective functioning of the unit.

Role Overview

Supports the Project Director, Assistant Director, and other staff by coordinating federal grants, reports, contracts, assigned projects, and the program's daily operations. As a member of the project planning team, the Project Specialist helps guide the strategic coordination of projects from planning through completion.

Project and Contract Coordination

Develops and coordinates project scopes for designated initiatives within the HIV Provision of Care & Special Populations program.
Facilitates meetings, communicates with stakeholders, provides customer service, manages scheduling, supports project planning, prepares meeting minutes, and assists with presentations.
Coordinates program activities with other functional units and financial staff while promoting collaboration among teams.

Outreach and Program Support

Coordinates public outreach and engagement activities.
Assists with community presentations and annual site visits to funded agencies.
Provides varied program support under the supervision of the Project Director and Assistant Administrator.
Performs other related duties as required.

Unit Assistant Coordinator:

Coordinates unit activities to support effective and efficient operations, including travel arrangements, meeting schedules, key contract lists, conferences, webinars, and other events.
The position assists staff with complex, responsible assignments and requires excellent organizational skills demonstrated through relevant work experience or education in administrative assistance, secretarial support, project coordination, or a related field.
The role also requires independent judgment when following clearly defined processes and procedures and includes other related duties as assigned.

SUPERVISION RECEIVED:

General instructions are provided at the start of each new assignment, with detailed guidance for unfamiliar tasks. Work is reviewed for accuracy and completeness.
The employee has daily contact with the supervisor, participates in weekly supervisory meetings, and works directly with the program's Project Director and Assistant Director.

SUPERVISION EXERCISED:

Generally, none. In some cases, the employee may coordinate the work of one or two subordinates or student interns performing routine projects, clerical, or program support duties.
Illustrative Examples of Work Performed:

Unit Assistant Coordinator/Project Specialist:

To assist with the coordination of Unit work and to assume responsibility for assisting key staff with the operational duties they have. Processing travel, assisting with schedules, correspondence, etc., are all duties of this position.
The primary duty of the position will be to assist the Project Director and the Assistant Director and other designated staff.
To perform varied assistant coordinator duties and some clerical work of a complex, difficult and responsible nature and which requires the exercise of independent judgement in following clearly prescribed procedures such as:
To prepare, verify and process requisitions, vouchers, claims and other records, forms or reports of a program support assistant and/or of a clerical nature related to fiscal activities; to process time, leave, travel, appointment, payroll or other personnel and related records, forms and reports; to index and file records, forms, reports, etc.; to proofread documents; to assemble, compile, verify and analyze routine statistical clerical data, including the preparation of tables and charts prescribed by a superior; to code data to be used for mechanical tabulations; to prepare, verify, process and maintain other varied and important office records and reports.
To perform receptionist duties such as receiving visitors, organizing schedules/meetings/training of up to two administrators, partner coordination or schedules and/or events, and assisting staff in the preparation of forms or records.
Assist both the Project Director and Assistant Director with program project planning and assist leadership in the weekly review of those plans as well as assist with agency and cross-agency meeting facilitation.
To operate and, on occasion, delegate operations of office equipment such as copiers, printers, ordering supplies, calculators and adding machines, as required, in the performance of clerical duties under conditions not requiring skilled operation of such equipment.
To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:
KNOWLEDGES, SKILLS AND CAPACITIES:

A working knowledge of office practices, commercial arithmetic and business English; the ability to understand and carry out complex written and oral instructions; the ability to make moderately complex arithmetical computations and tabulations accurately and with reasonable speed; the ability to make decisions based on precedents and to apply them to work problems; the ability to establish and maintain effective working relationships with other employees and the public; and related capacities and abilities.
To provide higher-level program support associated with designated tasks of superiors. To maintain the highest level of confidentiality associated with clients, patients, and the workforce as well as those matters related to privacy and security.
EDUCATION:
Education equivalent to graduation from a community college or four-year college

EXPERIENCE:

Experience in clerical work, administrative assistance, program support, or a related field that demonstrates the ability to provide excellent staff support; experience in a position involving program assistance; or any combination of education and experience substantially equivalent to the requirements above.

\nCompany Description

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Company Description

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000+ professionals, including 600+ Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.\r\n\r\nHeadquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.\r\n\r\nAs one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.\r\n\r\nWith a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115+ Local agencies, 37 School Districts, numerous healthcare organizations, and 80+ Fortune 500 and commercial clients.\r\n\r\nTSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.\r\n\r\nAt TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.\r\n\r\nEqual Opportunity Employer\r\n\r\n22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.