Facilities Coordinator

Job Description

Job DescriptionJob Title: Facilities Coordinator
Job Description

The Facilities Coordinator supports the smooth operation of facilities by coordinating a small team of multi-skilled operatives, managing vendor relationships, and ensuring that all facilities-related tasks are completed accurately and on time. This role builds strong relationships with stakeholders, landlords, property managers, and facilities vendors while helping to maintain safe, clean, and efficient premises. The Facilities Coordinator also assists with financial processes, risk management initiatives, and reporting to support overall facilities performance and compliance.

Responsibilities

• Support, monitor, and coordinate a small team of multi-skilled operatives to ensure facilities tasks are completed to required standards and within established timelines.
• Develop and maintain strong working relationships with key stakeholders, landlords, managing agents, property managers, and facilities vendors.
• Assist in managing on-site contractors and vendors to ensure all work meets quality, safety, and performance expectations.
• Support the procurement of vendors and services, including obtaining quotes and coordinating approvals as needed.
• Assist with financial processes and ensure all financial management requirements are completed accurately and on schedule.
• Manage purchase orders within the internal financial management system and ensure proper documentation and tracking.
• Assist with monthly accrual reports and monitor financial tracking tools to support budget control and cost management.
• Conduct site inspections, facility assessments, and regular audits to identify issues and ensure compliance with standards and procedures.
• Carry out safety procedures, building procedures, ad hoc assignments, and performance measures as required.
• Support the implementation of property risk management programs and industry best practices to enhance safety and operational resilience.
• Maintain facilities and premises in a clean, safe, and operational condition, addressing issues promptly and effectively.
• Assist with disaster recovery and business continuity planning and monitoring to ensure readiness for potential disruptions.
• Follow established escalation and incident reporting procedures to ensure timely communication and resolution of issues.
• Support the preparation of management reports, presentations, and special projects as required by leadership.
• Achieve and maintain Key Performance Indicator (KPI) and Service Level Agreement (SLA) targets related to facilities performance and service delivery.
• Provide professional front desk, reception, or hospitality support as needed, ensuring a positive experience for visitors and occupants.
• Deliver high-quality customer service and administrative support to internal and external stakeholders.

Essential Skills

• Customer service experience with a focus on providing a professional and positive experience for stakeholders, visitors, and occupants.
• Administrative support experience, including managing documentation, records, and basic financial processes.
• Front desk, reception, or hospitality experience with strong interpersonal and client-facing skills.
• Proficiency with Microsoft Office, including Microsoft Word, Excel, and Outlook.
• Experience using Google Suite tools.
• Strong verbal and written communication skills, with the ability to interact effectively at all levels.
• Ability to work independently and collaboratively within a team environment.
• Self-motivated with a confident, energetic, and proactive attitude.
• Ability to manage multiple priorities and perform effectively under pressure.
• Flexible and adaptable to changing business needs and priorities.
• Strong organizational and problem-solving skills with attention to detail.
• Clean driving record.

Additional Skills & Qualifications

• Bachelor’s degree in a related field preferred.
• Previous facilities coordination, property management, or related experience preferred but not required.
• Experience working with vendors, contractors, or service providers is an advantage.
• Familiarity with financial management systems and purchase order processes is beneficial.
• Experience in environments such as reception, hospitality, or front-of-house operations is an asset.
• Demonstrated ability to build and maintain positive relationships with stakeholders and partners.
• Interest in facilities management, property operations, or risk management programs.

Work Environment

This is an on-site position with a standard shift of 8:30 a.m. to 5:00 p.m., Monday through Friday, with potential flexibility in work hours based on business needs. The role operates within a professional facilities and office environment, interacting regularly with internal teams, landlords, property managers, vendors, and visitors. You will use tools such as Microsoft Word, Excel, Outlook, and Google Suite, along with internal financial management systems for purchase orders and accrual tracking. The work involves a mix of desk-based administrative tasks, on-site facility inspections, and coordination with contractors and service providers. The environment emphasizes safety, cleanliness, and operational reliability, with established procedures for risk management, incident reporting, and business continuity. Dress and conduct are expected to reflect a professional, front-facing role suitable for reception, front desk, and stakeholder interactions.

Job Type & Location

This is a Contract position based out of Lakewood, CO.

Pay and Benefits

The pay range for this position is $29.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lakewood,CO.

Application Deadline

This position is anticipated to close on Jul 16, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.