Job Description
Job Description
Help Build the Funding That Changes Lives
Behind every life-changing program is someone who made it possible.
At Just in Time for Foster Youth (JIT), we're creating opportunities for transition-age foster youth to build stable, connected, and thriving futures.
We're looking for an Administrative Coordinator who can create an exceptional experience for everyone who enters or connects with JIT, from participants and volunteers to staff, investors, and community partners. This is a people-centered role for someone who enjoys creating order, solving problems, keeping things moving, and making sure people have what they need to engage with JIT successfully.
The Administrative Coordinator is a key part of the Youth Services team, helping maintain a welcoming, organized, and resource-ready environment across JIT's office spaces. Working closely with Youth Services Coordinators, Impact Measurement, Operations, and other members of the team, you'll support day-to-day office operations, participant engagement, resource distribution, scheduling, communication, and accurate data management.
This is a hands-on role for someone who is approachable, organized, calm under pressure, and energized by being the person who helps people find their way, get connected to the right resources, and have a positive experience with JIT.
What You'll Do
You'll help create the environment, systems, and everyday experiences that allow Youth Services to serve participants well.
Your work will include:
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Serving as a welcoming first point of contact for participants, volunteers, investors, partners, and visitors in person, by phone, text, and email
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Managing front desk operations and maintaining an organized, welcoming, and resource-ready office environment
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Helping participants connect with staff, resources, office services, and community opportunities
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Distributing food, gas cards, participant checks, and other resources in accordance with JIT procedures
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Supporting participant and alumni outreach, onboarding, engagement, retention, and community-building events
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Managing Youth Services email, phone, and Zoom communications and ensuring timely, thoughtful responses
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Supporting Youth Services scheduling, staff onboarding, training, team milestones, and administrative needs
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Managing office, kitchen, and facility inventory, supplies, equipment, and shared spaces
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Maintaining accurate records related to participant visits, resource distributions, inventory, and volunteer hours
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Entering and maintaining sensitive information accurately and confidentially in Salesforce and other systems
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Partnering with administrative and program teams to keep day-to-day operations running smoothly
Your work will help create the conditions for young people to feel welcomed, supported, and connected—and for the Youth Services team to focus their energy where it matters most.
We're Looking For Someone Who...
You're a people-centered problem solver who understands that great administrative support is about more than keeping things organized. You know that the way someone is welcomed, supported, and communicated with can shape their experience with JIT.
You likely bring:
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3+ years of related experience in office administration, front-desk coordination, outreach, customer service, or a similar role preferred
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1+ year of CRM data-entry experience; Salesforce strongly preferred
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Strong proficiency with Microsoft 365 and familiarity with Zoom, Teams, and other virtual platforms
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Excellent communication, organization, time-management, and problem-solving skills
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The ability to manage multiple priorities while maintaining accuracy and follow-through
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Strong judgment and discretion when handling confidential information
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Experience building positive relationships with people from diverse backgrounds
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A bachelor's degree is preferred
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Personal knowledge of the foster care system or related experience is a plus
You'll Thrive Here If You...
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Make people feel welcome, comfortable, and respected
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Stay calm and gracious when things get busy or unexpected
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Put participants at the center of your work
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Build trust through honesty, discretion, reliability, and follow-through
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Can balance multiple priorities without losing track of important details
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Know how to prioritize and focus on what matters most
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Communicate clearly across email, text, phone, and in-person interactions
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Take initiative to solve problems and remove roadblocks
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Lead with authenticity, inclusion, collaboration, curiosity, and ownership
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Care deeply about creating meaningful opportunities for young people leaving foster care to thrive
Why Join Just in Time?
When you join JIT, your work directly contributes to helping transition-age foster youth build stable, connected, and successful futures.
You'll work alongside passionate teammates who believe in innovation, collaboration, and putting young people first. Every grant secured creates more opportunities for housing stability, education, employment, lifelong connections, and brighter futures.
If you're looking for a role where exceptional writing meets meaningful impact, we'd love to meet you.
Apply today and help create opportunities that last a lifetime.
Just In Time is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and applicants. We encourage qualified individuals of all backgrounds to apply.