Job Description
Job Description
Job Title: 1540: Project Coordinator
Duration: 12+ Months
Location: White Plains, NY 10601 (Hybrid)
Client: NYPA: (New York Power Authority) Government Client.
Rate: $37/hr. Per hour on W2.
Description:
Job Functions & Responsibilities:
• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently. • Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents. • Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared. • Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items. • Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures. • Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines. • SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date. • Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned. • Compliance: Ensure all committee activities adhere to internal governance policies and standards. • Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.
Skills:
• Proven experience in administrative roles, preferably within governance or committee management. • Strong organizational skills with a keen attention to detail. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Strong interpersonal skills and the ability to work collaboratively with diverse teams. • Familiarity with governance frameworks and best practices is a plus.
Education & Certifications:
• Bachelor's degree in Business Administration, Management, or a related field preferred.