Job Description
Our Client, a specialty contractor in barriers and markings is seeking to add a Project Coordinator to their team in Genessee, WI. This individual plays a crucial role in managing all projects around a growing Traffic Control business. This individual will coordinate project planning, staffing, profitability, and safe completion while meeting internal and external customer expectations. This is a full-time, in office role that pays $35hr and a strong benefit package – Health, Dental and Vision covered at 80% - and a 401K plan that sees a 20% reinvestment in the employee. The key to this role is proven administrative experience in the construction industry.
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The incumbent will:
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- Keep traffic control projects running by owning the ticketing, documentation, and billing backup that supports 3 superintendents.
- Superintendents own the takeoffs, the scheduling, the manpower, and how the job runs in the field. This Project Coordinator is their office partner and the check that keeps the paperwork and billing clean.
- Work daily in traffic control software, building the electronic tickets that dispatch work to the field, makes sure every ticket carries the plans and backup that prove how the work gets paid, and audits returned tickets and hours before they reach invoicing.
- Strong computer skills, attention to detail, and the ability to build strong relationships are essential. This role is a valued teammate and a key partner in the continued growth of Century Traffic.
- Build electronic tickets in our traffic control software and dispatch them to the field crew, making sure each ticket carries its full backup: the plans, the work request or email, the details needed to execute the work, and the correct billing codes matched to the estimate.
- Review returned field tickets and crew hours for missing information, discrepancies, or anything unusual before they move to invoicing.
- Identify added work so we never execute work without knowing how it is being paid.
- Resolve billing and quantity questions with Project Engineers.
- Back up the superintendents by entering Wisconsin Digger Locate tickets during the busy season, which can reach hundreds in a day.
- Attend the required weekly WisDOT project meetings.
- Read plans at a high level to build and verify tickets and billing, with the superintendent owning the takeoff and stage planning.
- Back up takeoffs when a superintendent is tied up with a field emergency or punch list.
- Own project documentation and assist with change orders, growing into them over time.
- Support the superintendents and foremen, who own job scheduling and manpower.
- Support compliance with contract requirements and applicable MUTCD and DOT standards through accurate, complete documentation.
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Qualifications:
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- 1+ years experience in the construction industry
- 1+ years experience working in an office setting
- 1+ years experience reading plans, material, labor, equipment, time requirements and contracts.
- 1+ years experience using any ERP system
- Proficiency in the Microsoft office suite of tools to include Excel, Word, Outlook
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Preferred but not required
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- Experience in the traffic control industry
- Experience with projects in concrete, asphalt, bridgework or any road related project work.
- Bachelors Degree
- Any AI usage or expertise (Claude)
- Software experience with B2W/Trimble
- Software experience with Vista by Viewpoint
- Any experience with BlueBeam or HeavyBid software
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