Lease Administrator

Job Description

Primary Function

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Responsible for entering, monitoring, and reporting lease related information and manage Accounts Receivable process.

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Primary Responsibilities

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• Enter, monitor, and report lease related information

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• Abstract, interpret, and analyze information on leases, amendments, assignments, and other legal documents in accordance with departmental procedures

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• Oversee the work of 3rd Party service providers, including review of lease abstracts, floor plans and addressing inquiries

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• Process monthly billing and execute rent up, rent roll and manual billing processes, including overage rent

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• Enter lease information into the financial system

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• Monitor lease documents for commencement date to ensure timely processing

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• Monitor key lease provisions (e.g., options, expirations, kick-outs and co-tenancy)

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• Maintain real estate lease schedules outlining necessary REIT leasing reporting (e.g., mark to market rent)

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• Report and track monthly portfolio occupancy

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• Process billing, including billing relating to all escalations

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• Assist with quarterly lease reporting

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• Prepare and/or review ad hoc reports, as needed

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• Manage Accounts Receivable process

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• Review and post month-end closing

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• Review and post tenant adjustments in MRI

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• Maintain, update, and generate regular Accounts Receivable aging analyses

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• Coordinate with Internal Audit to test and ensure that the Accounts Receivable function is using prescribed controls

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• Coordinate with and provide information to external audit as needed

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• Perform other duties and special projects as assigned

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Education & Experience

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• Bachelor's degree in Accounting or a related field preferred

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• Minimum of 4 years of related experience in real estate lease administration and accounting

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• Experience in a public organization or REIT preferred

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• Experience working with accounting software

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• Demonstrated ability to independently and consistently produce high quality work

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Essential Skills & Qualifications

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• Strong understanding of the lease administration and abstraction practices of real estate organizations

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• Strong understanding of lease contracts

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• Strong understanding of lease and general accounting principles

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• Strong understanding of accounts receivable practices of real estate organizations, and general bookkeeping procedures

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• Strong organization, planning and coordination skills

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• Ability to decipher, interpret and summarize legal language

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• Strong commercial real estate software and MS office (Excel) skills

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• Fine attention to detail

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• Strong written and verbal communication skills

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• Customer service orientation

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• Ability to meet strict deadlines and work independently

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Internal & External Contacts

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• Regularly interfaces both verbally and in writing with management and staff in Finance and Accounting, Leasing, Legal, Acquisitions, Asset Management, Property Management and HR

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• Interfaces with external vendors

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