Commercial Real Estate Office Assistant / Reception (Part-Time)

Job Description

Job Description

Job Summary

Commercial real estate office experience is required. Candidates have handled real estate documents, tenants, property management, leases, COIs, CAMs, vendors, and broker/admin support.

Prior real estate office experience is required, an active real estate license is not a requirement.

Key Responsibilities

• Process outgoing and incoming mail; date-stamp, sort, and distribute to appropriate departments
• Order and maintain office supplies through Amazon, Staples, and Costco; coordinate toner and printer/copier service orders
• Arrange flower deliveries, holiday decorations, and gift orders
• Maintain organized filing systems for leases, bank statements, and payable invoices
• Serve as backup to the front desk receptionist
• Pull and copy invoices for CAM (Common Area Maintenance) reconciliation processing
• Enter and maintain vendor and tenant insurance information in MRI software; run related reports and manage filing
• Assist with year-end processing: create new file folders for all properties and vendors, organize prior-year files for storage, and set up new-year filing systems
• Provide general data entry support in MRI as needed

Requirements

• Real estate office experience — REQUIRED
• Familiarity with MRI property management software preferred
• Strong organizational and time management skills
• Proficient with Microsoft Office and general office equipment
• Reliable, professional, and able to handle confidential information
• Ability to multitask in a fast-paced environment