Project Administrator

Job Description

Job DescriptionJob Title: Project Administrator
Job Description

The Project Administrator supports successful delivery of construction projects by providing comprehensive administrative, coordination, and planning support to the project team. This role manages key project documentation, communication, and logistics while helping ensure budgets, timelines, and compliance requirements are met.

Responsibilities

• Place calls to internal teams, contractors, and service providers to support project coordination and communication.
• Manage project budgets and expenditure by tracking costs, monitoring spending, and supporting financial reporting.
• Coordinate project meetings, including scheduling, preparing agendas, and confirming attendance.
• Take accurate and detailed minutes during meetings and distribute them promptly to relevant stakeholders.
• Organize venues for meetings and project-related events, ensuring appropriate facilities and resources are available.
• Assist in planning projects by supporting timelines, milestones, and resource allocation in collaboration with project managers and assistant project managers.
• Update and maintain the project calendar to reflect key deadlines, meetings, and project activities.
• Create clear and professional PowerPoint presentations to support project updates, client communications, and internal reporting.
• Perform general administrative duties such as managing correspondence, maintaining records, and organizing project documentation.
• Track project progress in partnership with project managers (PMs) and assistant project managers (APMs), helping to identify risks, delays, or issues.
• Stay current on compliance regulations relevant to construction projects and ensure documentation and processes align with these requirements.
• Support in resolving issues related to the project by coordinating with stakeholders and facilitating timely solutions.
• Assist with assessing staff performance by gathering feedback and supporting performance-related documentation.
• Support hiring of contractors and service providers by coordinating communication, documentation, and onboarding activities.

Essential Skills

• At least 1 year of experience in a project administration role within the construction industry.
• Demonstrated experience in project administration and general administration support.
• Ability to manage budgets and track project expenditure accurately.
• Strong organizational skills for coordinating meetings, venues, and project calendars.
• Proficiency in creating PowerPoint presentations and working with standard office software.
• Effective communication skills for placing calls, coordinating stakeholders, and documenting meetings.
• Ability to track project progress and work closely with project managers and assistant project managers.
• Understanding of compliance regulations related to construction projects and ability to keep documentation up to date.
• Problem-solving skills to help resolve project-related issues efficiently.
• Capability to support staff performance assessment and contractor hiring processes.

Additional Skills & Qualifications

• Experience within construction environments involving HVAC, mechanical systems, plumbing, fire protection, and general construction.
• Background in administration or admin support roles in technical or construction-related fields.
• Exposure to sales or client-facing activities within construction or mechanical systems sectors.
• Ability to work with multiple stakeholders, including contractors and service providers, in a fast-paced project environment.

Work Environment

This role is based in an office environment in Bayview, WI, working closely with project managers, assistant project managers, contractors, and service providers involved in construction projects. The Project Administrator works on projects related to HVAC, mechanical systems, plumbing, fire protection, and general construction. The setting is collaborative and fast-paced, with a focus on professional communication, organized documentation, and effective coordination of project activities.

Job Type & Location

This is a Contract to Hire position based out of MILWAUKEE, WI.

Pay and Benefits

The pay range for this position is $18.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in MILWAUKEE,WI.

Application Deadline

This position is anticipated to close on Jul 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.