Job Description
Job DescriptionWe are looking for a Project Assistant to support construction-related coordination and administrative activities for a Contract position based in Port Washington, Wisconsin. This role focuses on organizing work requests, maintaining accurate project records, and helping teams move tasks forward on schedule. The ideal candidate brings strong attention to detail, solid communication skills, and the ability to manage multiple priorities in a fast-paced project environment.
Responsibilities:
• Coordinate incoming work requests by reviewing details, organizing documentation, and routing items to the appropriate stakeholders for action.
• Monitor each request from initial intake through approval, funding confirmation, execution, and final closeout to maintain clear visibility into progress.
• Maintain current spreadsheets, logs, and internal records so project teams have accurate information on status, timelines, and outstanding items.
• Partner with field personnel, subcontractors, project leadership, and accounting contacts to keep administrative and operational tasks moving efficiently.
• Follow up on pending authorizations, budget-related approvals, and unresolved action items to reduce delays and support timely completion.
• Prepare recurring updates and status summaries for leadership, highlighting progress, open issues, and next steps.
• Review documents for completeness and accuracy while ensuring records are organized in line with established company procedures.
• Provide additional project support with scheduling, coordination tasks, scanning, and other administrative assignments as business needs evolve.• At least 3 years of experience in project coordination, construction administration, logistics support, or a related administrative function.
• Proficiency with Microsoft Excel, Word, and Outlook, including the ability to maintain trackers and organize project information effectively.
• Demonstrated ability to manage timelines and balance multiple priorities in a deadline-driven environment.
• Experience supporting construction projects, project management activities, or work order tracking processes.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Effective written and verbal communication skills for working with cross-functional teams and project stakeholders.
• Familiarity with scheduling, documentation control, scanning, and general project support activities.
• Experience in construction, facilities, engineering, or a similar operational setting is preferred.