Job Description
Project Coordinator
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Location: Houston, TX (On-site/Hybrid based on project needs)
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Job Type: Contract (6–12 Months)
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Job Summary
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We are seeking a highly organized Project Coordinator to support a major capital projects team within the energy infrastructure industry. This contract position will play a key role in coordinating project activities, maintaining project documentation, supporting executive reporting, and ensuring effective communication across multidisciplinary teams.
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The ideal candidate has experience supporting engineering, construction, or capital projects and thrives in a fast-paced environment with multiple priorities. Experience in the energy, midstream, oil & gas, or infrastructure industries is highly preferred.
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Key Responsibilities
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Project Coordination & Administrative Support
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- Coordinate project meetings, workshops, site visits, and other project-related activities.
- Schedule meetings, distribute agendas, and manage meeting logistics.
- Capture detailed meeting minutes and track action items through completion.
- Maintain project schedules, milestone tracking, and coordination across multiple teams.
- Provide day-to-day administrative support to the project leadership team.
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Document Control & SharePoint Administration
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- Maintain and organize project documentation within SharePoint.
- Ensure documents are properly version controlled, classified, and archived.
- Manage document libraries and maintain standardized folder structures.
- Maintain project logs including action items, decision registers, and lessons learned.
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Reporting & Executive Presentations
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- Compile project data to prepare weekly and monthly status reports.
- Develop executive-level PowerPoint presentations for leadership meetings.
- Create and maintain standardized reporting templates and dashboards.
- Coordinate updates from project teams including engineering, procurement, construction, land, and other functional groups.
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Cross-Functional Collaboration
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- Serve as a central point of coordination between project managers, engineers, procurement, construction, and other stakeholders.
- Facilitate communication and ensure timely distribution of project information.
- Support project management activities to help maintain schedule, organization, and overall project execution.
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Additional Responsibilities
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- Assist with special projects and administrative tasks as assigned.
- Support continuous improvement of project coordination and document management processes.
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Qualifications
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- Bachelor's degree preferred; equivalent project coordination experience will be considered.
- 3+ years of project coordination, project administration, or project controls experience.
- Experience supporting engineering, EPC, construction, or capital projects preferred.
- Experience within the energy, midstream, oil & gas, utilities, or industrial sectors strongly preferred.
- Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Word.
- Experience with Microsoft SharePoint and document management systems.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities in a deadline-driven environment.
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Preferred Qualifications
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- Experience supporting large capital or infrastructure projects.
- Knowledge of project documentation and document control best practices.
- Experience preparing executive-level reports, dashboards, and presentations.
- Familiarity with project management methodologies and cross-functional project teams.
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