Project Coordinator & Administrative Supervisor

Job Description

Job Description

Project Coordinator & Administrative Supervisor

Location: New York, NY

Job Type: Full-Time

Job Summary

HireFrontier is growing and seeking a proactive Project Coordinator & Administrative Supervisor for a dual-role position. You'll keep the office running smoothly day to day while overseeing recruitment projects, client engagements, and internal hiring initiatives from kickoff to completion.

Responsibilities

● Manage calendars, meetings, correspondence, and records

● Oversee recruitment projects to meet timelines and client expectations

● Act as the main point of contact between clients, candidates, recruiters, and internal teams

● Track project milestones and prepare status reports

● Coordinate with hiring managers and vendors on interviews and workflows

● Manage daily office operations: phones, email, filing, and supplies

● Support onboarding coordination, compliance docs, and applicant tracking

● Identify ways to streamline administrative and recruiting workflows

Qualifications

● Experience in admin, office management, staffing, or HR preferred

● Project coordination or supervisory experience a strong plus

● Exceptional organization and attention to detail

● Proficient with Microsoft Office and ATS platforms

● Strong communication skills

● Able to prioritize in a deadline-driven environment

● Familiarity with recruitment/onboarding processes is valuable

● Proactive problem-solver, adaptable to change