Job Description
Job Description
Title: Data Recorder Coordinator
Reports to: Director of Special Education
Position Purpose: To supervise the IEP Help Desk to ensure the timely and accurate submission of data to KSDE for the December 1 and June 1 counts as well as other data requirements as outlined in the State Performance Plan. The Data Manger:
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Must be a self-starter who is able to work independently,
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Demonstrates sound judgment and exceptional problem-solving abilities while making independent decisions.
Qualifications:
Graduation from high school or equivalency. Post-high school training in operation of computers, office software and peripheral equipment preferred. Three years’ experience in a position requiring demonstration of strong leadership capacity, office technology skills and data management/reporting.
Required Knowledge/Ability/Skills:
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Ability to work independent of direct supervision
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Ability to supervise a team
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Leadership skills necessary to promote teamwork and timely task completion
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Knowledgeable in computer operation and standard office software applications
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Knowledge of data integration procedures and applications
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Ability to develop and sustain effective, professional working relationships
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Skilled in completing work with a high level of accuracy; strong detailed orientation
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Ability to communicate effective orally and in writing
Physical/Emotional Requirements:
The employee may be required to demonstrate the following physical/emotional attributes during any part of the workday.
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Ability to maintain composure and positive attitude when under pressure
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Move throughout the work location, lifting 10-20 lbs.
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Hand/Finger dexterity, eye/hand coordination necessary to perform required tasks
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Respond positively to above-average pressure
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Intense and analytical thinking due to multiple, unrelated demands on time and attention
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Ability to spend extended periods of time seated and working at a computer
Performance Responsibilities:
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Responsible for timely and accurate completion of all data collection and uploading necessary for compliance with State Performance Plan, Indicator 20 expectations
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Supervise and lead two data clerks as they perform necessary duties
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Receive and respond to telephone calls and emails regarding IEP processes and procedures and access to the WebIEP system
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Review incoming IEPs for compliance with District and State requirements
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Enter information into Synergy (evaluation date, exceptionality, consent date, IEP date, etc.)
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Enter required data into State data management system as required for June 1 and December 1
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Complete the verification process with KSDE for June 1 and December 1
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Coordinate with high school department chairs to facilitate the transfer-in process
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Work with members of the IEP team and consulting teachers to identify and correct systemic concerns with the preparation of IEPs
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Assist with Developing and streamlining user-friendly IEP processes
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Collaborate with the Demographics department to update and correct data as needed
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Verify student status by reviewing information contained in Student Information System, KIDS and by collaborating with buildings for information
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Collaborate with consulting teachers to identify teachers/staff needing assistance and support in the IEP writing process.
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Assist consulting teachers with the preparation of the IEP handbook
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Serve as a contact person for the WebIEP regarding IEP program questions and concerns
Terms of Employment:
10.5 months; salary commensurate with experience
Evaluation:
Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Classified Personnel.
Other Duties:
The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor.