Job Description
Job DescriptionWe are looking for a Contract Property Manager to oversee homeowner and condominium association operations in Amelia Island, Florida. In this role, you will help deliver a high-quality experience for residents, owners, guests, and board members by coordinating daily property needs, supporting association goals, and maintaining strong service standards. The position requires a hands-on, detail-oriented individual who can manage multiple priorities, communicate effectively with stakeholders, and keep community operations running smoothly.
Responsibilities:
• Conduct routine inspections of assigned communities and document property conditions, maintenance needs, and follow-up actions.
• Administer association operations in alignment with board direction, governing policies, and management agreements for each assigned property.
• Manage communication with owners, guests, real estate contacts, insurance contacts, contractors, consultants, and local regulatory representatives.
• Oversee vendor performance by coordinating schedules, tracking contract status, verifying invoices, and addressing service-related issues.
• Support board and committee activities by preparing for meetings, assisting with materials, and participating in discussions as needed.
• Review financial activity for assigned associations, contribute to budget planning, and help identify long-term property improvement priorities.
• Monitor refurbishment and repair projects, including community maintenance concerns such as leaks and other property-related issues.
• Provide a timely response during urgent situations and participate in manager-on-duty coverage when assigned.
• Maintain accurate association records, including contractor information, inspection details, and visual documentation for community needs.
• Complete required company and state training to remain current on community association management standards and responsibilities.• Must hold, or be able to obtain, a Florida Community Association Manager license in accordance with state requirements.
• High school diploma required; additional college coursework is preferred.
• At least five years of customer service experience, ideally within property management or another services setting.
• Strong working knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and property management software such as Enumerate.
• Excellent written and verbal communication skills with the ability to interact professionally with residents, boards, vendors, and public agencies.
• Proven ability to organize competing priorities, work independently, and manage multiple assignments at once.
• Valid Florida driver's license and reliable transportation required.
• Demonstrated ability to guide contractors, resolve service issues, and support high standards of property operations.