Job Description
Job Description
Robert Half has a very exciting temp to hire Facilities Coordinator opening with Jones Lang Laselle for their Oracle Campus in Belmont. Great opportunity to get your foot in the door with one of the largest Real Estate Services companies globally. They have over 100,000 employes in over 80 countries.
Please find the details below and if interested, reply with an updated resume and a time to connect. We are looking to submit profiles ASAP!
Position Overview
The Facilities Coordinator will provide operational support to Site and/or Assistant Facility Managers across maintenance, vendor oversight, workplace services, and administrative functions. The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, demonstrates excellent follow-through, and is committed to delivering exceptional service levels.
Key Responsibilities
- Foster a collaborative team environment focused on performance excellence and service quality.
- Conduct daily site walkthroughs to ensure a clean, safe, and well-organized workplace.
- Manage and respond to work orders through CORRIGO, ensuring KPI compliance and timely resolution.
- Schedule and coordinate repairs, maintenance, and minor projects from initiation through completion.
- Monitor building procedures and performance metrics through regular inspections and assessments.
- Identify opportunities for operational improvements and recommend service enhancements.
- Coordinate vendors, facilities staff, and service providers to ensure seamless execution of work.
- Assist with vendor sourcing, onboarding, and procurement activities as needed.
- Serve as the site point of contact for amenities and workplace services (fitness, food service, transportation, moves, etc.).
- Support meetings, events, and conference room coordination.
- Provide backup support for reception, guest services, mail/courier, office supplies, and access badge management.
- Maintain accurate site documentation, records, and internal web updates.
- Support emergency preparedness planning, including evacuation procedures and after-hours response.
- Ensure compliance with all client contract requirements and KPIs.
- Deliver high-quality service aligned with client expectations and feedback.
- Coordinate site operations in accordance with established policies, procedures, and scope of work
- Experience using CORRIGO for ticket/work order management.
- Strong vendor management and coordination skills.
- Highly organized with strong attention to detail.
- Self-starter with the ability to work independently and prioritize effectively.
- Quick learner with a motivated, customer-service mindset.
- Proficiency with Microsoft Office and basic systems navigation.
- Prior experience in facilities, property management, hospitality, or a related field.
- Working knowledge of local occupational health and safety requirements.
- Familiarity with critical facilities environments and specialized vendor oversight.
- Basic technical understanding of building systems is a plus.