PROJECT- Purchase Coordinator, Roberts Design Group, Ocala FL

Published: 6/14/2022

Technology

PROJECT / PURCHASING COORDINATOR

REPORTS TO: LEAD DESIGNER

GENERAL SCOPE RESPONSIBILITIES

Process all incoming purchase requests
Obtaining quotations from Vendors
New Vendor set up
Assist with Vendor Bid analysis
Issuing Purchase Orders in QuickBooks
Process Orders and Track all PNC Credit Card payments and Invoices
Maintain Payment Receipts for Concur Credit Card Statement Reporting
Process Invoice Payments with Accounts Payable Depts as needed, requesting the required Oracle Purchase Orders and Invoice submission
Order and maintain Office & Breakroom Supplies
Maintaining Vendor Log Sheet, Project Spreadsheets, and General Record Keeping
Monitor Order Status and update Project Books regularly
Regular communication with the Receiving warehouse on order arrivals
Resolve Order issues with Vendors (i.e., damages, facilitating return to vendors' shipments)
Coordinate Order Logistics with Vendors, Logistics Team, and Receiving Warehouse/s
Assist with Project Close-out and Request internal Accountant Bill Backs
Order and maintain Office & Breakroom Supplies
Answer incoming calls for the office

REQUIRED EXPERIENCE AND SKILLS

Professional, results-oriented person with creative problem-solving skills
Excellent communication skills, both verbal and written
Able to effectively coordinate and balance a number of projects simultaneously
Ability to work with team members
Must have 4-5 years of purchasing experience, preferably in FF&E
Proficient computer skills, with knowledge of QuickBooks and Microsoft Outlook, Excel, and Word Applications
Previous experience in Purchasing for Hotel/Restaurant Operations, High-end Luxury Residential projects a plus