Job Description
Company Description Ten South Construction is the construction division of The Ten South Group, a Chicago-based real estate development firm with investments across the United States. The company specializes in the development, construction, ownership, and management of multifamily housing, including luxury, mixed-income, workforce, and affordable communities. Ten South Construction also has experience with single-family homes, commercial complexes, and specialized housing such as senior living and nursing facilities. Serving as the general contractor for all Ten South projects, the division leverages captive subcontractor crews to increase efficiency in time and cost. The company is strongly committed to sustainability, consistently pursuing innovative green building solutions and achieving federally recognized green certifications on new construction projects.
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Construction Project Administrator
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Roseville, CA | Full-Time | On-Site
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About the Role
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The Project Administrator is a full-time, on-site role based in Roseville, CA, supporting the VP of Construction and project teams across active multifamily developments. This position combines project administration, procurement, construction coordination, financial tracking, permitting, and technical support. The ideal candidate is organized, detail-oriented, comfortable working with construction documents and drawings, and interested in developing a career in construction management.
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Why Join Ten South Construction
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Ten South Construction offers competitive compensation, comprehensive health insurance, and opportunities for professional growth. This role provides hands-on exposure to all aspects of multifamily construction and the opportunity to work directly with senior construction leadership. As the candidate develops knowledge of our projects, systems, and construction processes, there will be opportunities to take on additional responsibilities and advance within the construction team.
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Ten South Construction Project Administrator Key Responsibilities
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Project Administration
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- General Project Administration
- Maintaining Excel structures across active trackers (material trackers, order trackers, material spec registry, BOM sheets)
- Drafting RFIs from notes/inputs provided by the team, tracking RFIs, coordinating RFIs between the team and design professionals
- Tracking submittals and shop drawing logs, and following up on outstanding items
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Permitting Administration
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- Tracking permitting fees and payments, and monitoring permitting status through completion, including coordinating with plan review departments on submissions, approvals, and required documentation
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Financial Administration
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- Reviewing and coding incoming invoices, tracking them against POs/contracts, routing to VP of Construction Admin for approval, and entering approved invoices into the accounting system
- Distributing pay application spreadsheets upon subcontract approval
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Contract Administration
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- Maintaining subcontractor contract files and tracking status through execution
- Drafting and processing new subcontractor agreements and associated compliance documentation
- Processing and logging change orders, ensuring project documentation is updated accordingly
- Supporting other subcontractor-related administrative logistics as needed
- Assisting with budget tracking and job cost projections by updating financial tracking spreadsheets
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Procurement
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- Reconciling PO and quote data against the specs registry to catch mismatches
- Drafting vendor emails/follow-ups
- Sending Material RFQs to vendors/suppliers and tracking responses
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Internal Coordination
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- Drafting update emails/summaries
- Maintaining folder structure (Dropbox, procurement documentation)
- Attending project coordination meetings to capture and distribute meeting minutes
- Serving as an administrative point of contact for field superintendents, helping resolve paperwork and coordination needs
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Drafting & Takeoff Support
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- AutoCAD drafting support
- Basic takeoffs (counting doors, opening types, similar quantity counts)
- Generating BOMs/quantity takeoffs from existing Revit models
- Fielding clarifying questions to architects/engineers on drawings/specs
- Delivering BOM output in the format needed for budgeting/procurement (Excel or Revit schedule export)
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Required Experience
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- Revit modeling experience
- Bachelor’s degree in Construction Management, Architecture, Engineering, Business Administration, or a related field; equivalent experience or relevant coursework (e.g., AutoCAD/Revit, drafting, or CAD certificate) will also be considered
- Bilingual English/Spanish communication skills required.
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Preferred Experience
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- Revit Certification
- Strong familiarity with construction processes, trades, and materials
- Prior experience in construction administration, procurement, or subcontractor coordination is a plus
- Proficiency with Excel and general MS Office;
- Familiarity with construction accounting or field management software is a plus, or willingness to learn
- Basic familiarity with construction accounting concepts (subcontracts, billing structures, change orders, RFIs) is a plus, though not required
- Strong multi-tasking and attention-to-detail skills, with a collaborative mindset comfortable coordinating across the field team, project managers, and other stakeholders
- Strong verbal and written communication skills, with the ability to act professionally and maintain confidentiality
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