Job Description
Job Description
We are seeking a dependable and organized Administrative Assistant to support daily operations at a project site. This long-term contract role will be based onsite at USA Parkway and will assist with general administrative duties, maintaining an organized site office, supporting project staff, and handling occasional errands. The ideal candidate is proactive, professional, and comfortable working in a construction environment.
Responsibilities:
• Organize and maintain both digital and hard-copy records to ensure project information is accurate and easy to access.
• Prepare, scan, copy, and enter documents and data to support day-to-day site administration.
• Schedule meetings, update calendars, and help coordinate routine administrative activities for project staff.
• Assist with employee-related documentation and provide general office support for on-site teams.
• Complete business-related errands such as collecting office supplies, transporting documents, or obtaining project materials.
• Arrange meal or refreshment pickups for meetings and other project-related gatherings when needed.
• Provide administrative assistance to project managers and site personnel and take on additional support tasks as assigned.
• At least 1 year of experience in administrative support, office coordination, or a related role.
• Ability to manage document preparation and routine data entry with accuracy.
• Strong organizational skills with the ability to handle multiple priorities in a fast-paced environment.
• Comfortable working on-site in an active project site setting.
• Clear, detail-oriented communication skills and a dependable, service-oriented approach to supporting teams.
• Experience with general administrative assistance and operations-related office tasks.
• Valid driver's license and reliable transportation required to run business errands and manage off-site pickups.