Job Description
Job Description
We are looking for a Property Management Assistant to support daily operations for a real estate portfolio in Oxnard, California. This Contract position is ideal for someone who enjoys delivering responsive service, coordinating office activities, and helping maintain strong relationships with tenants, vendors, and visitors. The role requires a detail-oriented communicator who can manage administrative tasks efficiently while contributing to an organized and welcoming property management environment. Yardi is a plus!
Responsibilities:
• Welcome visitors and handle incoming calls with care, directing inquiries appropriately and documenting messages accurately.
• Deliver courteous, timely support to tenants, contractors, vendors, and other stakeholders interacting with the management office.
• Assist with the upkeep and organization of lease files, tenant records, and other property documentation to ensure accuracy and accessibility.
• Coordinate routine administrative activities that help keep property management operations running smoothly and efficiently.
• Support communication between the management office and external partners to help address service requests and operational needs.
• Contribute to a cooperative team environment by working respectfully with colleagues and supporting shared office priorities.
• Help monitor and follow up on property-related correspondence, requests, and office tasks to maintain consistent service levels.
• At least 2 years of experience in property management or a related administrative support role.
• Background in commercial property management, residential property management, or both.
• Working knowledge of standard property management practices and tenant-facing office procedures.
• Ability to provide attentive customer service in a fast-paced environment.
• Strong verbal and written communication skills with careful attention to detail.
• Comfortable managing records, coordinating multiple tasks, and maintaining organized documentation.
• Familiarity with HUD-related processes or compliance requirements is preferred.