Job Description
Job Description
Top Skills' Details
Bachelor's degree preferred, or equivalent combination of education and experience.
Advanced technical/office skills, including keen working knowledge of MS Word, Excel, and PowerPoint.
Excellent written and oral communication
Excellent time management and follow-through
Manage time and multiple projects in a complex environment with a positive and creative attitude.
Beginner level of Project Management training and/or experience
Description
IT Coordinator scheduling, setting up users, communicating with users in facilities and other orgs.
Classroom & Building Systems Administration
Administrator and point of contact for STS/SaaS systems including:
Echo360 Classroom capture/scheduling
LibCal External calendaring/resource scheduler
Xibo Digital signage platform
EMS Room scheduling, event coordination, ESW calendar, room cards
Wayfinding kiosk admin
Financial and administrative expertise for departmental operations
- Reports on budgets; creates and submits completed monthly reconciliation reports to Simons Financial Operations team. Serves on committees concerned with administrative reports
- Advises leadership about University procurement guidelines, appropriateness of acquisition requests, and audit standards. Serves as the primary point of contact for departmental financial matters
- Assists in administrative and fiscal problem resolution and ensures compliance with Federal, State, and university regulations
- Serves as liaison to Executive Director of Finance (CFO)
- Monitors all financial activity to assure that the unit is financially sound and provides leadership with financial advice as to the status of funds prior to commitments being made
- Responsible for determining the appropriateness of expenditures based on knowledge of account restrictions and characteristics, including funding source
- Authorizes spending and manages signature authorization on financial and administrative documents
- Manage procurement and vendors. Review and approve invoices, requisitions, purchase orders, credit card and other financial transactions
- Oversees monthly services invoices, reviewing statements for accuracy and initiating corrective actions, as needed
- Trains users on self-reimbursement and travel & conference expense reports for STS staff, ensuring compliance with policies.
Duties & Management
Responsible for coordination of activities for STS. Manage event registration process, logistics and event budgets
Develops reports and other substantive, non-routine documents describing activities, facilities, and resources, including surveys, time/effort studies, and cost allocations
Oversees office management services for the STS Dept
Coordinates and facilitates the interview process for open staff positions
Manage staff on permanent or special assignments/projects
Maintains a presence and availability with urgent IT needs and/or who require an escalation path beyond the normal support avenues
Manage the weekly class support/launch schedule
Participate in the training of Faculty on the use of classroom technology
Facilities Management
Respond to general building request, urgencies, emergencies
o Liaison with Facilities
o Submit requests via FSR, ITSRs
Aggregate activity/issues from all departmental facilities representatives
Evaluate, order, and coordinate the installation of signage as needed
Coordinate furniture moves for faculty, staff, and events
Responsible for the asset management and capital equipment inventory for the department
Additional Skills & Qualifications
Additional Responsibilities (5%)
- Print Management
- Provide reports
- Add monies to student accounts several times a year
- Liaison with ID card office Auxiliary Services
- Request refunds of unused funds
- Editor/reviewer for communications and website content for accuracy, grammar, spelling, tone, and flow
- Train and assist other staff
Job Type & Location
This is a Contract position based out of Rochester, NY.
Pay and Benefits
The pay range for this position is $20.00 - $27.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rochester,NY.
Application Deadline
This position is anticipated to close on Oct 2, 2026.
About TEKsystems
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.