Oracle Cloud Project Coordinator

Job Description

Job DescriptionTitle: Oracle Cloud Project Coordinator
Location: Nashville, TN (Remote)
Duration: 6 Months
Interview type: Phone or In Person

Job Description:

• Metro Nashville is approximately eight months post go-live on a major Oracle Cloud
• implementation covering HCM, ERP, Payroll, Pension, and related modules across a workforce
• of approximately 26,000 employees. The system is in active stabilization with a significant
• volume of open issues, vendor coordination, steering committee governance, and cross-
• departmental workstreams all running simultaneously.
• We need an organized, detail-oriented Project Coordinator who can provide reliable
• administrative and operational support to the Oracle Cloud Project Manager and the broader
• program team. This is a coordination and execution role — the person who makes sure nothing
• falls through the cracks.

What You Will Do
Meeting Coordination and Documentation

• Schedule and coordinate meetings across internal teams, vendor partners, and steering

• committee members.

• Prepare meeting agendas in advance and distribute materials to participants.
• Capture meeting minutes, decisions, and action items in real time.
• Distribute notes and action items to attendees promptly following each meeting.
• Track action item status and follow up with owners to ensure nothing is missed.

Project Artifact Management

• Maintain and update project documentation including trackers, logs, status reports, and

• schedules.
• Ensure project artifacts are current, organized, and accessible to the team.
• Support the PM in maintaining the consolidated issue and work order inventory.
• Assist with preparing materials for steering committee meetings and leadership updates.
• Financial Tracking and Invoice Support
• Support tracking of contract financials including hours consumed, budget utilization, and
• vendor billing against allocations.
• Assist in reviewing vendor invoices for completeness, accuracy, and alignment with
• contract terms.
• Flag discrepancies or questions for PM and leadership review.
• Maintain financial tracking logs and assist in preparing summary reports.
• General Program Support
• Coordinate logistics for internal and vendor-facing meetings including room bookings,
• virtual meeting setup, and participant communications.
• Assist the PM in tracking deliverables, milestones, and deadlines across workstreams.
• Support onboarding of new team members or vendors by preparing orientation materials
• and coordinating access.
• Handle general administrative needs that support smooth program operations.

What We Need

Required

• Strong organizational skills and attention to detail — this role lives and dies by follow-

• through.
• Experience supporting project teams in a coordination or administrative capacity.
• Comfortable managing multiple workstreams and priorities simultaneously without losing
• track of details.
• Proficient with productivity tools — Microsoft Office, Teams, SharePoint, and similar
• platforms.
• Clear, professional written and verbal communication skills.
• Ability to take initiative and work independently once direction is given.
• Beneficial but Not Required
• Experience supporting enterprise software or ERP implementations.
• Familiarity with project coordination tools such as Smartsheet, Jira, or similar.
• Public sector or government experience.
• Experience reviewing vendor invoices or tracking contract financials.

What to Expect

• This is a fast-moving environment with a high volume of activity across multiple departments
• and vendor partners. The right candidate is someone who thrives on keeping things organized
• and takes pride in making sure the team around them can operate without friction.
• You will work closely with the Oracle Cloud Project Manager and will interact regularly with ITS
• leadership, Finance, HR, and vendor teams. Attention to detail and reliability are the most
• important qualities for success in this role.
• The 6-month minimum reflects the current stabilization horizon. Based on the ongoing scope of
• work, we expect this engagement to extend to 12 months for the right person.