Job Description
Job DescriptionWe are looking for a dependable Facilities Assistant to support daily office operations in New York, New York. This Contract position is ideal for someone who takes pride in maintaining an organized, detail-oriented workplace and can step in quickly with minimal direction. The role will help keep meeting spaces, shared areas, and office supplies ready for day-to-day business needs while also providing hands-on support for meetings and special events.
Responsibilities:
• Replenish workplace supplies and monitor inventory so teams have consistent access to essential office materials.
• Prepare conference rooms before meetings by arranging seating, organizing materials, and ensuring the space is ready for use.
• Maintain common areas by removing waste, replacing liners, and keeping the office neat, orderly, and client-ready.
• Support daily facility presentation standards by checking shared spaces and addressing general upkeep needs throughout the day.
• Place notepads, writing tools, and other meeting essentials in rooms ahead of scheduled gatherings.
• Coordinate food orders and assist with delivery setup for meetings, team functions, and office events.
• Provide event support for seasonal activities, including holiday-related preparations during high-volume periods.
• Respond independently to routine office support tasks and help maintain smooth day-to-day operations in a corporate environment.• Previous experience in facilities, office services, or workplace support within an office setting.
• Ability to work with limited onboarding and manage responsibilities independently from the start.
• Strong presence and sound judgment when working in a corporate environment.
• Hands-on experience with conference room setup, office stocking, and general workplace organization.
• Capacity to handle physical office support duties such as moving supplies, resetting rooms, and managing waste removal.
• Strong attention to detail and a consistent approach to maintaining a clean and well-maintained workspace.
• Familiarity with tools or systems such as CMMS, conference room support platforms, or timekeeping systems is a plus.