Data Coordinator / Data administrator

Job Description

Job Description

Title: Data Coordinator II

Location: 4300 Hacienda Drive, Pleasanton CA USA 94588

Contract: 6+ months
Pay: $36/hr

Position Overview:

The Data Coordinator II will join a growing team responsible for database administration, documentation management, and vendor coordination to support the calibration and qualification of laboratory instruments and equipment.

Essential Functions:

• Administer calibration program activities, including generating recall reports for precision measurement and test equipment, initiating quality investigation forms for out-of-tolerance instruments, coordinating vendor service schedules, and communicating status updates to key stakeholders.
• Maintain and update electronic and physical calibration records for laboratory instruments and equipment.
• Process data and review calibration and qualification documentation, including commissioning and validation records.
• Enter calibration and maintenance data into asset management systems, including Blue Mountain Regulatory Asset Manager (RAM), SAP, and ASPIRE databases.
• Generate routine calibration and maintenance recall and status reports.
• Coordinate asset induction, registration, and tracking across various asset management systems.
• Manage shipping, receiving, and tracking activities for laboratory instruments and equipment sent to external vendors for calibration services.
• Track and compile data related to purchase orders, service costs, and other operational metrics.
• Schedule external vendor services for calibration and qualification activities.
• Coordinate vendor access and provide escorts within controlled laboratory environments.
• Assist with internal and external audits by providing required documentation and records.
• Support ongoing projects and data integration activities as needed.
• Perform additional duties and responsibilities as assigned.