Project Coordinator

Job Description

Job DescriptionSalary: 55,000-70,000

Jake's Heating, Air & Plumbing is looking for a highly organized Project Coordinator to help keep our HVAC and plumbing jobs running smoothly from start to finish. This role is responsible for handling the behind-the-scenes details that keep projects on track, including permits, equipment orders, financing paperwork, warranties, purchase orders, and vendor coordination. If you're detail-oriented, thrive in a fast-paced environment, and enjoy keeping everything organized, we'd love to hear from you.

Responsibilities

• Obtain permits and ensure all required documentation is completed
• Register equipment warranties
• Process and manage customer financing paperwork
• Approve and track parts purchases
• Create and manage purchase orders
• Order HVAC and plumbing equipment and materials
• Coordinate with vendors to ensure materials arrive on time
• Work closely with technicians, installers, dispatch, and office staff to keep projects moving
• Maintain accurate project files and documentation
• Monitor project timelines and help resolve issues that could delay completion
• Assist with scheduling project-related activities as needed
• Perform other administrative and coordination duties to support daily operations
  

Qualifications

• Previous experience in project coordination, construction administration, office administration, or a similar role preferred
• Experience in the HVAC, plumbing, construction, or home services industry is a plus
• Strong organizational and time management skills
• Excellent attention to detail
• Ability to prioritize multiple tasks in a fast-paced environment
• Strong communication and customer service skills
• Proficient with Microsoft Office and comfortable learning new software
• Self-motivated with the ability to work independently and as part of a team

Benefits

• Competitive pay
• Health insurance (Paid)
• Paid time off
• Simple IRA
• Supportive, family-oriented work environment

If you're someone who enjoys keeping projects organized, solving problems, and making sure every detail is handled, we'd love to have you on our team. Apply today and help us deliver an exceptional experience for our customers from start to finish.