Project Coordinator for Student Success

Job Description

Job Description

THIS IS AN INTERNAL-ONLY POSITION. IF YOU ARE NOT A CURRENT CCA EMPLOYEE, YOUR APPLICATION WILL NOT BE CONSIDERED.

POSITION SUMMARY

The Project Coordinator for the Division of Student Success provides hands-on project coordination and operational support. Working in partnership with the Vice President of Student Success and Leadership Team the Project Coordinator translates established priorities, processes, and expectations into organized, actionable projects. This position coordinates stakeholder collaboration, timelines, communications, and documentation to ensure initiatives are completed effectively, efficiently, and within established expectations.

OVERVIEW OF CCA

The Community College of Aurora serves our diverse community by providing high-quality instruction and support services to prepare students for transfer and employment. We are particularly interested in applicants that demonstrate a commitment to working with individuals and groups from diverse identities, including but not limited to: socioeconomic, cultural, sexual orientation, gender identity expression, disability, multilingual learners, veterans, non-traditional, race and ethnic backgrounds.

More than 20 different languages and 60 countries are represented at CCA. In addition to traditional degree and certificate programs, CCA offers non-credit professional development courses, customized training, and economic and workforce development resources to employer partners and individual professionals seeking to enhance the capacity and productivity of their workforce or individual knowledge and skills. The college centers diversity, equity, and inclusion and we actively seek to employee partners who want to join us in working to reducing outcome gaps among our diverse student population.

DUTIES & RESPONSIBILITIES

Division Operations & Resource Coordination

• Manage calendars for the Vice President of Student Success and Student Success Leadership Team, upon request.
• Attend meetings as necessary to support the Division of Student Success and ensure information is disseminated appropriately.
• Maintain strict confidentiality of information related to student records, personnel, and organizational issues.
• Arrange travel arrangements for the Student Success Leadership Team in accordance with State Fiscal and Travel Rules.

• Assist with the development and maintenance of Standard Operating Procedures, Student Success Guide, Fox Times Student Newsletter, and other division materials.

• Coordinate processes and maintain documentation related to contracts, MOUs, grants, designations, and vendors.

• Oversee food vending services, including vendor coordination, service needs, and communication.

• Recruit, train, coordinate, and supervise Student Success Student Ambassadors to support daily operations across Division spaces.

• Organize and maintain data and information needed for division reports.

• Monitor and support project and divisional budgets by coordinating purchases, processing and tracking invoices, and ensuring accurate and timely financial documentation.

Project Coordination and Initiative Support:

• Partner with the Division Leadership Team to ensure timely completion of projects and initiatives.
• Coordinate with departments and external stakeholders across campuses to ensure processes are aligned with student success, persistence, and completion.
• Monitor project progress and communicate status, barriers, and outstanding deliverables.
• Maintain communication with stakeholders to ensure timely project completion.
• Support implementation of new processes, programs, and Division initiatives.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business, marketing, higher education administration or a related field from an accredited institution.

• Strong communication, collaboration, and interpersonal skills.

• Proven ability to manage multiple initiatives and solve problems, demonstrating critical thinking, adaptability, and strategic decision-making.

• Experience coordinating projects or initiatives involving multiple stakeholders and departments.

• High level of organizational and time management skills.

PREFERRED QUALIFICATIONS

• Master’s degree in business, marketing, project management, higher education administration or a related field from an accredited institution.

• Knowledge of and experience with software systems such as Wrike, Navigate, Banner, and Maxient.

• Experience coordinating projects or initiatives involving multiple stakeholders, campuses, departments, or external partners.

• Professional work experience in higher education, particularly in student success.Prior experience with budget tracking. Purchasing, contracts, grants, and other fiscal processes.

• Bilingual or Multilingual.

SUPPLEMENTAL INFORMATION

Salary Range: Anticipated salary range is $67,948.60- $78,140.89 annually. This salary is determined by the qualifications of the selected candidate balanced with departmental budget availability, internal salary equity considerations, and available market information. CCA offers an excellent benefit plan, including generous leave, holiday, and education benefits.

Deadline to Submit Application Material: This position is internal. The posting window is Friday November 13, 2026 to 11:55PM on Tuesday November 17, 2026.

Application Process: When submitting your online application, please include a cover letter clearly shows how the applicant’s professional experiences align with the minimum qualifications, current resume, and professional references. Official transcripts showing the highest degree achieved should be submitted to HR@ccaurora.edu upon offer of employment. If you have questions regarding this position, please contact us at HR@ccaurora.edu.

By applying for this announced position, applicants are certifying that all statements, information and documents provided are true, complete and correct to the best of their knowledge and are made in good faith. Further, applicants understand that omissions, misleading, false or untrue information, or any attempt at fraud or deceit in any manner connected with this application and/or subsequent testing may result in them not being considered for jobs with the Community College of Aurora; may constitute grounds for discipline and/or termination after hire; and/or constitute grounds for further actions pursuant to law.

Application Checklist

Complete Applications must include the following documents:

• A complete online application
• A cover letter that describes how your experience aligns with the minimum and preferred qualifications of this position
• A current resume uploaded as an attachment to your online application
• Candidates identified as finalists must provide three to five professional references, at least two of which must include a current direct supervisor and most recent supervisor. If you cannot provide two supervisor references, an opportunity will be afforded for discussion and consideration of alternative references with the CCA Human Resource Office. Please note, out of professional courtesy to you, we will not contact your listed references without first providing notice to you as a candidate prior to beginning the reference check-process.
• A copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school, or your NACES accreditation is required as part of your application. Please submit this as an attachment to your application. Please note that you have the right to redact dates from your transcript during the application process. A full, unredacted copy will be required upon hire.
• For any questions or technical issues please contact HR@CCAurora.edu.

Notice to all Applicants:

• Proof of eligibility to work in the United States must be produced within three (3) days of hire.
• Direct deposit of payroll is a condition of employment.
• Final candidate is subject to a criminal background check prior to final selection process.
• Final candidate is required to submit official transcripts to Human Resources within fourteen (14) days of hire.
• CCA is affiliated with the Colorado Public Employees Retirement Association (PERA) and as such, employees contribute to PERA in lieu of Social Security for retirement benefits. For more information, visit the COPERA web page.
• Individuals currently or formerly employed by the Colorado Community College System or one of its 13 colleges, and/or who were disciplinarily terminated or resigned in lieu of termination, must disclose this information in your application material.
• For information regarding civil rights or grievance procedures, contact our Title IX Compliance/Equal Opportunity Officer, Erica Hines, Chief Human Resources & Personnel Success Officer at 16000 E. CentreTech Parkway, Suite A207H, Aurora, Colorado 80011 or by phone at (303) 340-7231 or e-mail at Erica.Hines@ccaurora.edu.

Colorado Residency Requirement:

Eligible applicants must be either a current Colorado resident or be able to provide proof of residency in Colorado within 30 days of the start date for the position, or they may be deemed ineligible for employment with the Community College of Aurora. Please contact HR@CCAurora.edu with any questions.

Community College of Aurora Inclusive Excellence Statement:

CCA embraces Inclusive Excellence because we want our students, staff, and faculty to learn and contribute within an inclusive environment. This means members of our college community will be active, respectful, and mindful of equity, diversity, and inclusion at all levels of engagement.

Inclusive Excellence will provide a foundation for student and institutional success. Recognizing our diversity is only the first step toward Inclusive Excellence.

We must also be intentional in valuing cultural differences and experiences, while incorporating them into practices, curricula, and policies.

Welcoming, Respectful, Inclusive - Together, we are CCA.

The Federal Clery Act: (The Student Right to Know and Campus Security Act of 1990) requires all institutions of higher learning to make available to prospective employees our agency's Annual Security Report. A copy of this information is available on the CCA website at the Student Right to Know page. A paper copy of this report can be obtained at the College Security Office upon request. This report includes statistics for the previous three years concerning crimes that occurred on campus or on property controlled or owned by Community College of Aurora, as well as public property within, or immediately adjacent to and accessible from, our campuses.