Job Description
Job DescriptionWe are looking for a Project Assistant to support on-site event coordination for a Contract position based in Phoenix, Arizona. This opportunity is ideal for someone who is organized, dependable, and comfortable handling administrative and logistical tasks in a fast-paced setting. The role will help keep event activities running smoothly by managing schedules, documentation, and day-of operational support.
Responsibilities:
• Coordinate on-site project and event support activities to help ensure daily operations stay on schedule.
• Track timelines and assist with maintaining organized project plans, updates, and status information.
• Scan, file, and manage event-related documents so records remain accurate and accessible.
• Provide administrative assistance to project leads, including preparing materials and supporting task follow-up.
• Help oversee logistical details such as arrival coordination, workspace readiness, and general event flow.
• Communicate clearly with team members and vendors to address questions and keep activities moving efficiently.
• Monitor assigned tasks during the event and escalate issues promptly when adjustments are needed.• 0+ years of experience in project support, administrative coordination, or event assistance.
• Ability to manage timelines and stay organized while balancing multiple priorities.
• Familiarity with project management principles and general scheduling practices.
• Experience with scanning and maintaining accurate documentation is preferred.
• Strong communication skills and a detail-oriented approach in an on-site business environment.
• Comfortable working in a business casual setting and supporting in-person event operations.
• Reliable, detail-oriented, and able to adapt quickly in a dynamic work setting.