Job Description
Project Administrator – Richmond, VA
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IntePros is currently seeking a detail-oriented Project Administrator to join a leading organization in the environmental engineering industry in Richmond, VA!
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In this role, you'll play a key part in supporting project financial operations, with a strong focus on invoicing, billing coordination, and ERP/accounting systems. The ideal candidate has hands-on experience managing invoices, maintaining accurate financial records, and working within ERP systems to support project accounting and administrative functions.
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Key Responsibilities
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- Invoicing & Billing: Manage the full project invoicing cycle, including generating prebill reports, reviewing billing details, making adjustments, preparing invoices, and ensuring timely submission to clients.
- ERP & Accounting Systems: Enter, maintain, and update project financial data within ERP/accounting systems, ensuring accurate contract information, billing rates, budgets, and payment terms.
- Accounts Payable & Receivable: Track outstanding invoices, monitor payments, process employee expense reports, and support AP/AR activities.
- Project Accounting: Support job costing, revenue tracking, budget adjustments, and monthly accounting close processes.
- Contract Administration: Review contract terms to ensure invoices, markups, tax components, and billing structures align with contractual requirements.
- Cross-Functional Collaboration: Work closely with Project Managers, accounting teams, clients, vendors, and subcontractors to resolve billing discrepancies and maintain accurate project records.
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Qualifications
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- Associate's degree in Accounting, Finance, or a related field required.
- 1+ years of project administration or project accounting experience, preferably within professional services, engineering, or a similar industry.
- Hands-on experience with invoicing, billing processes, and ERP/accounting systems.
- Strong understanding of accounts payable/receivable, job costing, contract administration, and project revenue tracking.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Experience with BST ERP software is highly preferred.
- Strong attention to detail, data entry accuracy, and organizational skills.
- Ability to manage multiple projects, meet billing deadlines, and adapt to changing priorities.
- Excellent communication skills and experience collaborating with Project Managers and accounting teams.
- Valid U.S. driver's license and satisfactory driving record required.
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Why This Opportunity?
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This is a great opportunity for someone with a background in invoicing, ERP systems, billing, or project accounting to join a growing environmental engineering organization and take ownership of critical financial and administrative processes.
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