Job Description
Job Summary:
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This position will support the property management department's initiatives by performing various administrative and supportive functions for the property management team.
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Essential Job Duties:
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· Abstract leases
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· Prepare and distribute “Tenant Welcome” packages
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· Prepare and maintain property and tenant files, including property binders, Certificates of Insurance, W-9s, contracts, etc. Organize signage installation and removal at all properties
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· Maintain percentage rent file
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· Maintain tenant insurance file
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· Maintain stacking plans
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· Scan, mail, distribute, and file monthly operating reports
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· Miscellaneous typing and preparation of tenant merge letters, as well as various letters and documents as requested by the Property Manager
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· Prepare labels, envelopes, certified mail, and overnight packaging
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· Proposal preparation
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· Miscellaneous tenant and owner communication
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· Miscellaneous vendor communication, coordination, and guidance
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· Administer window and carpet cleaning programs at properties
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· Coordinate and plan tenant appreciation events
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· Work order system support for the Client Services Coordinator
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· Any other administrative support – misc. departmental correspondence, typing, mailing, filing, reporting, etc.
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· Prepare for and attend meetings with Property Managers, including maintaining the agenda, action items, and minutes. Ensure processes and procedures discussed in meetings are documented and implemented.
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· Assist Property Managers with MRI, including budget information and entry, and pulling reports
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· Track tenant rent payments in MRI
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· Place billing calls to tenants for rent payments, and prepare reports on call and email results for the Property Manager and owner.
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- Support and carry out activities related to the company's core values of Service, Expertise, Community, and Fun.
- Other duties as assigned to aid in the successful and profitable operation of the organization.
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Skills, Education, and Experience:
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· High School diploma required; college degree preferred.
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· Knowledge of commercial real estate and experience in commercial real estate is a plus.
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· Must be skilled with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
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· Property management software (MRI) knowledge is a plus.
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· Ability to understand and apply basic math skills.
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· Ability to make competent use of work-related equipment and materials.
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· Ability to remember information (e.g., policies and procedures) or locate resources to find information as needed.
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· Ability to communicate effectively and tactfully with others.
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· Ability to work with other team members as well as independently.
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· Ability to shift back and forth between two or more tasks.
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· Cooperative, team-oriented, patient, calm under pressure.
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· Ability to arrange things in a certain order (e.g., alphabetically, numerically).
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· Ability to produce results within an autonomous environment, within company guidelines, and have the flexibility to identify and respond to changes in priorities.
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· Strong written and verbal communication skills.
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· Belief and demonstration of company core values of Service, Expertise, Community, and Fun.
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· Ability to analyze and evaluate data and tasks to determine courses of action.
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· Strong administrative and customer service background is a must.
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· Broad understanding of financial terms and principles.
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· Self-motivated, with the ability to work unsupervised and prioritize workload.
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· Organized and detail-oriented.\
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You can also apply on Paylocity: https://recruiting.paylocity.com/recruiting/jobs/Details/4120116/Collie…