Aging Systems Specialist

Job Description

Job Description

An employee in this class works simultaneously in quality of the programmatic, fiscal, and planning functions of the Area Agency on Aging (AAA). Multi-tasking, attention to details and working with others are mandatory for this position. Clear communication with all who are considered “customer” is vital to successful implementation and development of the programs and services administered by the Area Agency on Aging. Work is performed under the supervision of the Area Agency on Aging Director and is primarily evaluated by attainment of programmatic goals set forth in the PTRC AAA Plan.

1. Provide technical assistance and training to funded agencies to help them maneuver and understand the Aging Resource Management System (ARMS), a web based data system, on an individual and group basis via the telephone, email, trainings, and face-to-face interactions. This assistance includes the clarification of service standards, awareness of acceptable accounting practices with funding administered through the PTRC AAA, the sharing of best practices, education, and fulfilling other detailed inquiries related to standards and program delivery.
2. Management of contracts, budgets, and waivers necessary to provide services through state and federal programs administered by the PTRC AAA. This includes filing and updating contracts and budgets of entities with whom the AAA has agreements. Updating budgets and assisting funded agencies reprogram allocations among allowable services and within County Funding Plan Administration. This person assists with all budgets and is an integral part of the AAA budget review process. Data determined by the accepted budget is entered into the ARMS system. Other related budget data is entered into ARMS on a monthly basis.
3. Assembling data from the ARMS system for internal and external reports reflecting fiscal and programmatic standings are completed monthly.
4. Assisting with the annual monitoring visits of over 50 entities through coordination with Lead Monitor on ARMS entries and budgets.
5. Assist with review of AAA information on PTRC website for accuracy and update regularly.
6. Understand and provide technological support with numerous data collection processes required of programs the AAA administers.