Job Description
Full-Time Assistant Project Manager – Chicago, IL
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Chicago, IL | Full-time | Monday–Friday | Office-based
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Keep Projects Organized. Keep Progress Moving.
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Every successful project relies on clear communication, organized planning, and consistent follow-through. We’re looking for an Assistant Project Manager in Chicago, IL to support project planning, coordinate daily activities, and help ensure deadlines and deliverables stay on track.
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Working alongside project managers and cross-functional teams, you’ll help maintain schedules, organize documentation, track outstanding tasks, and communicate updates between stakeholders. This role suits someone who is detail-oriented, proactive, and interested in developing project management skills while contributing to the successful delivery of business initiatives.
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Key Responsibilities
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- Assist with coordinating projects from initial planning through completion.
- Maintain project schedules, timelines, milestones, and action plans.
- Track project progress and follow up on outstanding tasks and deliverables.
- Coordinate meetings, prepare agendas, and record key decisions and action items.
- Maintain project documentation, reports, spreadsheets, and status updates.
- Communicate with team members and stakeholders to gather information and share progress.
- Help identify potential delays, resource issues, and project risks.
- Support resource planning and coordinate information across departments.
- Monitor deadlines and remind team members of upcoming deliverables.
- Assist with preparing presentations, progress reports, and project summaries.
- Organize project files and ensure information remains accurate and accessible.
- Help manage changes to project requirements, schedules, and priorities.
- Coordinate administrative tasks associated with project execution.
- Support budget tracking and expense documentation where required.
- Identify opportunities to improve project coordination and workflow efficiency.
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Skills and Qualifications
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- Strong organizational and time-management skills.
- Clear written and verbal communication.
- Good attention to detail and recordkeeping ability.
- Comfortable managing multiple tasks and competing deadlines.
- Strong problem-solving skills and a proactive approach to follow-up.
- Comfortable using spreadsheets, presentations, and standard office software.
- Ability to collaborate with different teams and stakeholders.
- Willingness to learn project management methods, tools, and procedures.
- Previous experience in project coordination, administration, operations, or team support is beneficial.
- Familiarity with project management tools such as Microsoft Project, Asana, Trello, or Monday.com is an advantage.
- Relevant project management coursework or certification is a plus.
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Work Details
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- Position: Full-Time Assistant Project Manager
- Location: Chicago, IL
- Work arrangement: Office-based
- Schedule: Monday–Friday, during regular business hours
- Compensation: Competitive pay based on experience
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The Opportunity
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As an Assistant Project Manager, you’ll help turn project plans into coordinated action. You’ll gain practical experience working with schedules, documentation, stakeholders, and project deliverables while learning how teams manage priorities, address challenges, and achieve business objectives.
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This role offers an opportunity to strengthen your project coordination, communication, and planning skills while building a foundation for future progression into project management.
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Apply Today
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If you’re looking for a full-time Assistant Project Manager job in Chicago, IL where you can take on responsibility, collaborate with different teams, and develop your project management experience, submit your current resume for consideration.
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We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.