Job Description
Job Title: Facilities Coordinator
Location: Chicago, IL 60607 (Onsite)
Duration: 6+ Month Contract (Opportunity to extend/potentially convert if it is the right fit. )
Pay Rate: $24.00-$25.00/hr W2
Position Overview
We are seeking a Facilities Coordinator to support daily workplace operations and deliver an exceptional employee experience within a corporate office environment. This individual will be responsible for facilities coordination, vendor management, office services, conference room support, mail operations, and general workplace maintenance.
The ideal candidate is customer-service oriented, proactive, organized, and comfortable performing both administrative and hands-on facilities responsibilities.
Key Responsibilities
- Manage and respond to facilities requests through ServiceNow.
- Coordinate with building management regarding HVAC, lighting, security, fire, and safety-related matters.
- Maintain vendor relationships and coordinate service requests as needed.
- Order, stock, and distribute office and café supplies.
- Coordinate incoming and outgoing mail, package distribution, storage, and shipping logistics.
- Set up and break down conference rooms and meeting spaces according to business requirements.
- Maintain public areas including conference rooms, printing stations, and common spaces.
- Troubleshoot office equipment, café equipment, appliances, printers, and copiers.
- Assist with office moves, furniture setup, and workplace support activities.
- Prepare and maintain facilities documentation, reports, and knowledge base materials.
- Partner with internal teams to ensure a positive workplace experience for all employees.
Required Qualifications
- Strong customer service and communication skills.
- Experience supporting office operations, facilities, workplace services, or administrative functions.
- Ability to work independently and collaboratively in a fast-paced environment.
- Comfortable performing hands-on tasks, including moving furniture and lifting up to 50 lbs.
- Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
- Strong organizational and problem-solving skills.
- Flexible, proactive, and detail-oriented approach to work.
Preferred Qualifications
- Experience using ServiceNow or a similar ticketing platform.
- Experience coordinating vendors, facilities requests, or workplace services.
- Experience supporting a corporate office environment.
- College degree preferred.
Additional Information
- Fully onsite position in Chicago, IL.
- Requires a strong customer-service mindset and willingness to support a variety of workplace and facilities-related responsibilities.
- Opportunity to contribute to a collaborative and professional office environment.
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