Space Planning & Facilities Project Coordinator

Job Description

Our client, a leading higher education institution, is seeking a Space Planning & Design Coordinator to support space management, planning initiatives, and facilities-related projects. This individual will work closely with leadership, faculty, administrators, and consultants to coordinate space planning activities, maintain accurate space utilization data, and provide project support for new building construction initiatives. The ideal candidate is highly organized, detail-oriented, self-motivated, and has a strong interest in space planning and innovative design within a dynamic academic environment.

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Responsibilities

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Administration

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• Coordinate meeting logistics, including scheduling, agendas, and follow-up communications with faculty, students, and administrators.

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• Compile, analyze, and summarize survey data to support planning and decision-making.

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• Prepare executive-level briefing materials and presentations for leadership.

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Space Planning

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• Manage and maintain the organization's space data management system, ensuring accurate and up-to-date records of space utilization.

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• Prepare reports, layouts, spreadsheets, dashboards, and other visual materials to support space planning discussions.

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• Coordinate with Facilities and Operations teams on space planning and management activities, providing additional support as needed.

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• Support planning and coordination activities related to new building construction projects.

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• Assist with special programs and initiatives as assigned.

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Qualifications

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• Bachelor's degree required; background in architecture, planning, facilities, or project management preferred.

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• 1–3 years of experience in space planning, facilities, or project coordination.

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• Higher education experience strongly preferred.

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• Strong analytical and organizational skills, with the ability to manage complex data sets.

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• Proficiency in Microsoft Office Suite and project management or scheduling software.

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• Excellent written and verbal communication skills, with the ability to collaborate effectively with faculty, staff, students, administrators, and consultants.

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• Ability to manage multiple priorities and work independently as well as collaboratively.

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• Familiarity with construction project processes, space transition planning, or occupancy management is a plus.

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