Job Description
Job Description
Position: Project Coordinator
Status: Full time, regular
Supervisor: Project Coordination Team Lead
Hours: The company’s office hours are 8:30 a.m.-5:00 p.m., Monday-Friday. This position sometimes requires engagement as early as 7:00 a.m., which is when many of the installations in the field begin.
Compensation: $58,000 - $65,000 per year, depending on relevant knowledge, skills, abilities, and experience
POSITION SUMMARY:
The Project Coordinator plans, coordinates, and implements the order, delivery, and installation of small to mid-sized contract furniture projects.
RESPONSIBILITIES:
- Direct, coordinate and manage task assignments and completion for entire dealer team.
- Coordinate and schedule delivery and installation of product.
- Provide timely, formal written communications throughout project to client, dealer and project team.
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- External: Coordinate with client, property manager, and contractors as required.
- Internal: Coordinate with salespeople, order coordinators, warehouse, delivery drivers, and installers.
- Obtain delivery and installation quotes.
- Review ship dates for adherence to project schedule and maintain status report.
- Monitor receipt of product to installation vendor’s warehouse.
- Confirm any delivery requirements at the destination, including site conditions and COI’s.
- When required, coordinate electrical integration with furniture.
- Assemble installation packets and send to installation company.
- Communicate with installer at beginning and end of installation and field questions as required.
- Identify punch items and oversee punch list resolution.
- Enter intermarket orders and upload supporting documents.
- Monitor service email box and communicate with customers/vendors to complete warranty/service requests.
- Train and mentor other team members as assigned.
- Enter and invoice customer orders in CORE (the company’s business system).
SKILLS + ABILITIES:
- Advanced in Microsoft Office applications (Word, Excel, Outlook, etc.) and PDF-editing software required
- 2-5 years business-to-business platform experience
- Excellent written and oral English language communication skills
- Extremely organized, detail-oriented and able to work under pressure
- Must be able to multitask and prioritize
EDUCATION + QUALIFICATIONS:
- Bachelor’s degree or equivalent experience
- Minimum of two years of experience in contract furniture, commercial interior design, project management, or related field
- Familiarity with CORE (the company’s business system) a plus