Job Description
Job Description
Description
The Administrator will be assigned to one or more projects. The Administrator must have an understanding of the oil & gas leasing operations, timelines, and project requirements with minimal training.
Essential Tasks and Responsibilities
- Digitizing (Converting geographic data either from a hardcopy or scanned image into vector data.)
- Create professional maps from preliminary data.
- Develop routes based on desktop review, identify structures, potential encroachments, permits, etc.
- Data entry/records updates into the project database.
- Collaborate cross-functionally with Land Representatives, Accounting, Operations, Financial Reporting, Audit, Legal, Commercial, Facilities, and Tax departments to resolve issues and ensure smooth operations.
- Initiate and prepare lease renewals and terminations, including coordination with government entities such as the Texas General Land Office, Port of Houston Authority, and State of New Mexico.
- Create data deliverables (KMZ’s, shapes, geodatabase, reports, etc.)
- Utilize discretion in the creation of deliverables for business units.
- Map leases from internal and external sites.
- Work efficiently under pressure with constant deadlines.
- Work effectively on projects simultaneously.
- Plot legal descriptions and boundaries.
- Work with minimum supervision and assist other technicians as needed.
- Interpret and communicate contract rights and obligations to internal stakeholders, ensuring clarity and compliance.
- Research pipeline facility information and calculate CPI adjustments for lease payments.
- Respond to ownership changes and payment inquiries, ensuring accuracy and professionalism in all communications.
- Review and manage both physical and digital lease files for monthly payment reporting and audit readiness.
- Perform the majority of tasks independently without oversight.
- Utilize digital mapping tools, such as Google Earth and ArcGIS to visual land parcels, boundaries and rights of way for accurate land rights management/
- Other duties as assigned or required.
Job Requirements
- Ability to plan and organize workload, adjust to changing priorities, and work well under pressure without supervision.
- Proactive communication: Asks clarifying questions and seeks understanding before proceeding with tasks.
- Midstream land terminology expertise: Understands the nuances of midstream agreements and avoids reliance on upstream terminology.
- Advanced Microsoft Excel proficiency: Skilled in formulas, VLOOKUP, pivot tables, and data reconciliation.
- Ownership mindset: Takes initiative and full responsibility for assigned projects from start to finish.
- Strong organizational skills: Maintains clear documentation and can recall past actions with ease.
- Problem-solving ability: Capable of resolving complex issues involving multiple layers of errors or conflicting data.
- Familiarity with alignment sheets: Understands their role in land and pipeline operations.
- Multisystem fluency: Comfortable navigating and balancing workload across multiple platforms and databases.
- Direction-following discipline: Able to follow instructions accurately, even after multiple discussions or iterations.
- Attention to detail: Ensures precision in payment processing, recordkeeping, and contract interpretation.
- Possess strong communication skills, attention to detail, and good analytical skills.
- Proficient with Microsoft Office Suite of Applications (i.e. Word and Excel).
- Database experience with the ability to learn Percheron’s NSite database and client database, Quorum.
- Ability to work autonomously and to collaborate fully as a team player.
- Ability to pay close attention to details, and present good planning, organization, and time management skills.
- Ability to work in a team environment and willingness to assume additional or new responsibilities readily.
- Ability to maintain regular attendance as per work schedule agreed with manager (may require working an adjusted work schedule based on project assigned and work overtime if warranted).
- Ability to comply with applicable laws and regulations and the Company's policies and procedures.
Work Environmental and Physical Demands
- Spends 100% of the time in an office environment.
- Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.
- Is occasionally required to stand, walk, and stoop, kneel, or crouch.
- Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.