Job Description
Job Title: Facilities Administrator
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Location: Tinton Falls, NJ
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Duration: 6 Months (Temporary with potential for permanent conversion)
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Pay Rate: $25/hr on W2
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Start Date: ASAP
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Work Arrangement: Onsite
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Job Description
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We are seeking an organized and service-oriented Facilities Administrator to support daily office and facilities operations. The ideal candidate should have hands-on experience in facilities coordination, vendor management, purchasing, invoicing, and general office administration.
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Key Responsibilities
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- Support day-to-day facilities and office operations.
- Coordinate with vendors, contractors, building management, and service providers.
- Handle employee facilities requests and ensure timely resolution.
- Assist with purchase orders, invoices, vendor documentation, and purchasing activities.
- Coordinate facility repairs, preventive maintenance, and vendor service visits.
- Track outstanding facilities issues and follow up until completion.
- Manage office access, badges, keys, conference rooms, and office supplies.
- Maintain facilities records, vendor information, invoices, and documentation.
- Coordinate office meetings, including room scheduling and food/beverage arrangements.
- Support workplace moves, office improvements, safety activities, and small facilities projects.
- Communicate facilities-related updates to employees.
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Required Skills
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- Facilities Administration and Facilities Coordination.
- Vendor and Contractor Management.
- Purchasing, Purchase Orders (POs), and Invoice Processing.
- Office Administration and Employee Support.
- Microsoft Office (Word, Excel, Outlook).
- Strong organizational, communication, and multitasking skills.
- Ability to work independently and manage multiple priorities.
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Ideal Candidate Profile
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- Prior experience in Facilities Administration, Facilities Coordination, or Office Administration with facilities responsibilities.
- Candidates with hands-on facilities and vendor coordination experience are preferred over IT/technical support-focused profiles.
- Must be located within a reasonable commuting distance of Tinton Falls, NJ.
- Must be comfortable working onsite.
- Strong communication skills and a proactive, service-oriented approach.
- Candidates must be genuinely interested in the opportunity and available for the interview process.
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