Job Description
Job Description
Under general supervision, performs responsible and confidential secretarial work and routine administrative duties for attorneys and performs related duties as required.
- Must be a team player, highly organized, pro-active and able to multi-task in an extremely fast paced environment.
- Transcribe real time dictation, correspondence, letters, and confidential memorandum. BigHand a plus for this position.
- Reads and sorts through numerous incoming emails and makes sure emails are timely delivered or filed in iManage; ensures outgoing mail is processed
- Types a variety of legal documents from rough and oral drafts; requires strong proofreading skills.
- Handles Court E-Filings; able to retrieve and distribute court filings from docket to appropriate attorneys on case.
- Able to handle high level client contact, handle calls for senior partner; able to direct message to the appropriate person in a timely manner
- Prepares, maintains and confirms daily work calendars and schedule meetings, depositions
- Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
- Able to meet weekly/monthly time entry deadlines; client billing deadlines; Process vendor invoices to meet client billing deadlines
- Maintain attorneys’ legal confidential and administrative files
Related Duties
- Assist other Attorneys and Legal Assistants within the office
- Proactively manage contacts in Outlook and Interaction
Minimum Qualifications
Training and Experience
- 5-15 years of litigation legal assistant experience.
- Must type a minimum of 70 words per minutes.
Knowledge, Abilities and Skill
- Comprehensive knowledge of modern legal office practices and procedures
- Considerable knowledge of legal documents preparation, legal terminology and court procedures
- Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
- Comprehensive knowledge of iManage, E-mail/File Storage Organization Skills
- Comprehensive knowledge of E-filing
- Considerable knowledge of effective proofreading
- Excellent oral and written communication skills