Job Description
Job DescriptionWe are looking for a personable and organized Facilities Coordinator 5 to support daily workplace operations in Lakewood, Colorado. This is a Contract position focused on creating a smooth office experience through front desk support, vendor coordination, supply management, and timely administrative follow-through. The role works closely with site contacts, service providers, and internal partners to help maintain a safe, welcoming, and well-run environment. Success in this position requires strong communication, comfort with basic technology, and the ability to manage multiple priorities with a service-oriented approach.
Responsibilities:
• Welcome employees, guests, and service providers at the front desk while maintaining a detail-oriented and friendly on-site presence.
• Coordinate day-to-day facility activities by working with vendors, building contacts, landlords, and service partners to keep operations running efficiently.
• Track contractor performance and help ensure maintenance, cleaning, and other on-site services meet expected quality and timing standards.
• Order and replenish workplace supplies, food, and other office essentials, including coordinating deliveries through common online tools when needed.
• Create, update, and process purchase orders and related records with accuracy to support timely financial administration.
• Assist with expense tracking, monthly accrual support, reporting, and other finance-related administrative tasks tied to site operations.
• Perform routine walkthroughs, inspections, and workplace checks to help uphold safety practices, building procedures, and general site readiness.
• Support incident escalation, business continuity activities, and property risk management efforts by following established workplace protocols.
• Prepare regular operational updates, KPI-related information, and ad hoc reports or project support requested by management.• Strong verbal and written communication skills with a detail-oriented, customer-focused approach.
• Ability to work independently while also collaborating effectively with coworkers, vendors, and stakeholders.
• Comfortable using Microsoft Word, Excel, Outlook, and Google Workspace tools for daily coordination and reporting.
• Capable of staying organized, handling competing priorities, and maintaining accuracy in a fast-paced office setting.
• Experience in reception, hospitality, property support, office coordination, or similar service-oriented work is helpful.
• Familiarity with vendor coordination, supply ordering, purchase order handling, or basic finance support is preferred.
• Self-directed, dependable, and adaptable, with a positive attitude and confidence in responding to day-to-day site needs.
• Clean driving record and related education in a relevant field are preferred.