Job Description
Job DescriptionJob Title: Project Coordinator – Relocation Project ManagementJob Description
The Relocation Project Management Coordinator provides essential operational and administrative support to the move management team, ensuring smooth, efficient, and well-documented relocation activities. This role serves as a key liaison between clients, vendors, and internal teams, coordinating day-to-day move activities, maintaining accurate data in relocation and CAFM systems, and supporting ergonomic and workspace accommodation requests.
Responsibilities
- Schedule meetings and conference rooms for the move management team to support ongoing relocation projects.
- Assist in preparing proposals for new relocation and move management projects.
- Maintain and update the operations manual to ensure processes and procedures remain current and accurate.
- Receive and process client move requests, managing daily individual move requests from end to end.
- Take detailed meeting minutes and distribute them promptly to the project team.
- Create and distribute move communications, move packets, and labels to clients to ensure clear instructions and smooth execution.
- Perform pre-move and move day duties, including furniture inventory, pre- and post-move inventory, check-outs and check-ins, hanging move signage, and supervising movers.
- Compare vendor and subcontractor invoices to purchase orders or subcontracts to ensure accuracy and alignment with agreed terms.
- Input data into the CAFM system to maintain accurate occupancy and relocation information.
- Proactively manage project-related issues on the project or account and communicate outstanding issues to the team lead.
- Coordinate scheduled move activity with property management, facilities management, vendors, and all parties involved in relocations.
- Ensure all project and account activities and processes are performed in a manner consistent with documented processes and established policies and procedures.
- Incorporate relocation project management best practices into daily work and project execution.
- Coordinate work orders and small project execution with vendors, installers, and trades, including furniture reconfigurations and space enhancements.
- Ensure data accuracy within relocation management systems and CAFM systems.
- Assist in entering and processing information during post-move help desk activities to support employees after relocations.
- Receive and process client ergonomic requests and coordinate ergonomic assessment scheduling with end users.
- Conduct ergonomic assessments, order products as necessary based on assessment findings, and follow up to ensure proper implementation.
- Coordinate with client representatives to provide employees with appropriate workstation accommodations as needed.
- Report ergonomic assessment results and product distribution in client systems as required.
- Ensure all ergonomic-related activities and processes are performed in a manner consistent with documented processes and policies.
- Work collaboratively with the assigned team to achieve project objectives and deliver high-quality relocation services.
- Observe and identify client cultures and individual learning styles, seeking guidance on how to work effectively within the environment.
- Perform assigned tasks under direct supervision while demonstrating initiative and attention to detail.
Essential Skills
- 0–3 years of experience in project coordination, relocation, or moving-related activities.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy in documentation and data entry.
- Ability to multi-task and manage several activities simultaneously.
- Ability to work effectively both in a team environment and independently.
- Strong interpersonal skills with the ability to interact professionally with executive-level internal and external clients.
- Organizational skills with the ability to prioritize and manage differing needs of the business.
- Basic proficiency with Microsoft Office products, including Word, Excel, and Outlook.
- Flexibility with work hours and travel as needed to support move activities.
Additional Skills & Qualifications
- Experience with project coordination in relocation, move management, or facilities environments.
- Familiarity with CAFM systems and occupancy data management.
- Comfort working in a fast-paced, operational environment with changing priorities.
- Ability to learn and follow documented processes, policies, and best practices.
- Capacity to observe and adapt to different client cultures and working styles.
Work Environment
This role is based onsite at a client location in McLean, Virginia, with free parking available on the premises. The standard work schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility in hours as needed to support move activities and project demands. The position operates in a professional office and facilities environment, working closely with property management, facilities management, vendors, and internal project teams. The coordinator frequently moves between office spaces and building areas during pre-move, move day, and post-move activities, and uses standard office technologies and Microsoft Office tools as well as relocation management and CAFM systems.
Job Type & Location
This is a Contract to Hire position based out of McLean, VA.
Pay and Benefits
The pay range for this position is $27.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in McLean,VA.
Application Deadline
This position is anticipated to close on Jul 25, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.