Job Description
Job DescriptionWe are looking for a detail-oriented Property Administrator to support daily administrative operations for a property team in El Segundo, California. This Long-term Contract position is ideal for someone who enjoys balancing tenant support, financial coordination, and office administration in a fast-paced environment. The role requires strong communication skills, sound judgment, and the ability to manage documentation, reporting, and compliance-related tasks with accuracy.
Responsibilities:
• Coordinate day-to-day administrative support for property operations, ensuring records, correspondence, and internal documents are maintained accurately and efficiently.
• Serve as a point of contact for tenant-related inquiries, responding professionally and helping route issues to the appropriate team members for resolution.
• Prepare, review, and track invoices, purchase orders, and check processing activities while maintaining organized financial documentation.
• Assist with monthly reporting and provide administrative support for budgeting activities, including compiling information tied to annual budget planning.
• Maintain office files, insurance documents, and property-related records in accordance with established procedures and policy requirements.
• Create and format written communications, reports, and spreadsheets using Microsoft Office applications, including Excel and Outlook.
• Support compliance efforts by monitoring documentation and helping ensure administrative processes align with company standards.
• Coordinate scheduling, travel arrangements, and other general office functions to support the property management team effectively.• Prior experience in an administrative, property administration, or office support role.
• Strong customer service and interpersonal skills with the ability to communicate clearly in written and verbal formats.
• Proficiency with Microsoft Office Suite, including Excel and Outlook, for reporting, correspondence, and daily task management.
• Experience handling invoices, purchase orders, filing systems, and other administrative records with a high level of accuracy.
• Ability to follow established procedures and policies while managing multiple priorities in a structured environment.
• Comfortable supporting financial and reporting activities such as monthly reporting, check processing, and budget-related documentation.
• Strong typing, organization, and document review skills with close attention to detail.
• Experience working with tenants, property records, insurance documentation, or related real estate support functions is preferred.