Real Estate Closing Coordinator/ Title Processor
Job Description
Job DescriptionWe are looking for a detail-oriented Real Estate Closing Coordinator/ Title Processor to support residential and commercial transactions in Albany, New York. This role oversees files from the initial contract stage through final closing, helping ensure title matters, lender conditions, and documentation are handled accurately and on schedule. The ideal candidate is organized, responsive, and comfortable working with multiple parties in a deadline-driven legal or real estate environment.
Responsibilities:
• Oversee real estate transactions of varying size and complexity from contract execution through post-closing completion.
• Examine title commitments, reports, tax records, municipal searches, surveys, payoff data, and related documents to confirm closing readiness.
• Identify title defects, outstanding conditions, lender requirements, and payoff issues, then coordinate actions needed to clear them.
• Prepare and review settlement documentation, including closing statements, sale statements, prorations, adjustments, title fees, recording costs, and final figures.
• Communicate with clients, attorneys, lenders, real estate agents, title companies, and municipal offices to keep transactions progressing efficiently.
• Schedule closings and coordinate title clearance, lender approval, funding steps, execution of documents, and follow-up after completion.
• Support both buyer-side and seller-side closings by assembling packages, managing disbursement details, and tracking recording status.
• Maintain complete and orderly file records, ensuring executed documents are saved, scanned, and accessible for delivery and reference.
• Monitor deadlines, unresolved items, mortgage commitments, insurance requirements, entity paperwork, and other outstanding closing conditions.
• Provide dependable administrative and transaction support to attorneys and team members in a fast-paced real estate practice.• Prior experience in title processing, title examination support, or real estate closings within a law firm, title company, lender, or similar setting.
• Hands-on knowledge of title review, title clearance, and document preparation for residential and commercial transactions.
• Experience preparing or checking settlement statements, statements of sale, closing adjustments, and payoff calculations.
• Familiarity with New York real estate transactions and the documentation commonly required for closing.
• Strong organizational skills with the ability to manage multiple active files and competing deadlines at the same time.
• Clear written and verbal communication skills for working with clients and transaction partners effectively.
• High level of accuracy, follow-through, and independence in a busy, deadline-focused environment.
• Reliable, team-oriented approach with a detail-oriented attitude and strong sense of accountability.