Job Description
Job Description
We are looking for a Property Mgmt Associate to support day-to-day building operations and financial administration for a client property portfolio in San Diego, CA. This Long-term Contract position is fully onsite and plays an important role in keeping vendor coordination, invoice processing, contract administration, and operational records organized and accurate. The ideal candidate brings strong accounts payable experience, works comfortably in a fast-moving environment, and communicates effectively with vendors, security personnel, and internal stakeholders.
Responsibilities:
• Coordinate vendor onboarding activities, maintain vendor tracking records, and follow up with service providers to support ongoing property operations.
• Process invoices, assign appropriate coding, verify payment status, and perform audits to ensure billing accuracy and completeness.
• Assist with contract administration by preparing, tracking, and supporting documentation through the execution process.
• Maintain accurate property, leasing, and management data across internal records and databases, resolving discrepancies when identified.
• Prepare forecasting and operational reports for leadership, using data analysis to highlight trends and support decision-making.
• Partner with management to strengthen compliance with company policies as well as applicable real estate, state, and federal requirements.
• Communicate operational updates, procedures, and best practices to team members and other stakeholders to support consistent service delivery.
• Work closely with security contacts and internal teams to address day-to-day building needs and help resolve administrative issues.
• Identify process improvement opportunities and recommend practical solutions that enhance efficiency across property management activities.
• At least 5 years of experience in accounts payable, property administration, office management, or a closely related function.
• Hands-on experience reviewing invoices, billing records, payment activity, and financial documentation with strong attention to detail.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to manage multiple priorities in a fluid onsite environment while maintaining accuracy and professionalism.
• Strong communication and customer service skills with experience interacting with vendors and internal stakeholders.
• Knowledge of compliance-driven administrative processes and the ability to follow established policies and procedures.
• Associate degree preferred; equivalent practical experience will also be considered.
• Experience with Yardi or similar property management systems is helpful.
Must Have Skills:
Accounts Payable Background- Needs AP experience
Being able to properly communicate via email
Nice to have skills:
Customer service any property management background
Years of Experience:
More than 5 years
Education
Associates degree preferred but open to equivalent