Job Description
Job DescriptionJob Title: Facilities Coordinator
Job Description
We are seeking a detail-oriented and customer-focused Facilities Coordinator to join our team. The ideal candidate will have excellent organizational skills, the ability to manage multiple tasks, and a commitment to providing exceptional customer service.
Responsibilities
- Provide outstanding customer service to clients and building occupants.
- Address inquiries and concerns promptly and professionally.
- Maintain a positive and welcoming environment.
- Review subcontractor proposals and contracts.
- Raise Purchase Orders (POs) as needed.
- Ensure compliance with company policies and procedures.
- Enter security access requests into the client's system accurately and efficiently.
- Create and manage work orders to fulfill client requirements.
- Provide administrative support for reporting requirements.
- Self-manage workload to meet deadlines effectively.
- Prioritize tasks and manage time efficiently.
- Adapt to changing priorities and handle multiple projects simultaneously.
- Assist in coordinating maintenance and repair activities.
- Monitor and report on facility conditions.
- Contribute to the development and implementation of facility procedures.
Essential Skills
- 2+ years experience in an administrative or operational role.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage time effectively to meet deadlines.
- Flexibility to adapt to business requirements.
- Experience in entering security access requests for subcontractors and new onboarding employees.
- Ability to enter work order requests on behalf of customers.
- Demonstrated history of providing outstanding customer service.
- Experience reviewing subcontractor quotes and raising purchase orders.
Work Environment
This position is located on-site with free parking available for employees. The work schedule is Monday through Friday, from 8:00 AM to 5:00 PM.
Job Type & Location
This is a Contract to Hire position based out of Greenwich, CT.
Pay and Benefits
The pay range for this position is $27.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Greenwich,CT.
Application Deadline
This position is anticipated to close on Jul 30, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.