Job Description
Job Description
Job Summary
We are seeking a detail-oriented Department Assistant I for a contract opportunity with an established aerospace and defense organization in Poway, CA. This role is ideal for an administrative professional who enjoys organized, process-driven work and takes pride in maintaining accurate records, files, and data.
The Department Assistant I will support routine administrative activities for functional, project, business, or technical teams. This position involves handling confidential documents, reviewing physical and electronic files, entering information into Excel, and helping ensure records are complete, accurate, and properly maintained.
This is a strong opportunity to contribute in a structured, professional environment with supportive leadership, collaborative teams, and clear expectations. Candidates who are dependable, organized, and comfortable with repetitive detail-focused work will be well positioned for success.
Key Responsibilities
- File, organize, scan, review, and destroy documents according to business requirements.
- Review physical files and extract required information with accuracy and attention to detail.
- Gather, record, track, verify, and maintain data from multiple sources, including Excel spreadsheets.
- Maintain confidential and sensitive electronic and hard-copy reports, records, correspondence, and related documentation.
- Coordinate and track the progress of unit work assignments, administrative projects, and document management tasks.
- Respond to routine internal requests for information while using discretion and professionalism.
Compensation and Benefits
- Pay Rate: $22.00 to $24.00 per hour.
- Job Type: Contract/Temporary.
- Duration: Initial 2-month contract with potential extension to 3 to 4 months based on performance and business needs.
- Location: Poway, CA.
- Work Arrangement: 100% onsite.
- Work Environment: Work will primarily be performed using a laptop, with no external monitors provided.
- Schedule Requirement: Ability to work extended hours as required.
Equal Opportunity Employer / Disabled / Protected Veterans
The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRi…
The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_…
For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.
We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.
AllSTEM Connections participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Partici…
We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company DescriptionGuiding Principles and Core Values: UP HIRE
Understanding Matters.
We actively listen to each other, our STEM professionals, and customers. We take the time to understand their needs to make the best connections in the industry.
People Matter.
People are at the center of our company. All decisions we make are in the best of interest of our employees, co-workers, communities, candidates and customers.
Honesty Matters.
We conduct our business with integrity and DO the right things. We ARE trustworthy partners WHO stand behind our work and people.
Innovation Matters.
We are disciplined in bringing forward new thought and solutions that guide the industry and grow our company. Continued growth secures sustainability that provides solid careers for our employees, stability for our STEM professionals, and reliability to our customers.
Relationships Matter.
We take personal responsibility for all relationships with our employees, co-workers, STEM professionals and customers. Courtesy, dignity and respect EQUAL high performance results.
Everything Matters.
We hold ourselves accountable to perform with the upmost of professionalism, attention to detail, and highest standard of service. We hit our targets and do what we say we will do.
Company Description
Guiding Principles and Core Values: UP HIRE\r\nUnderstanding Matters.\r\nWe actively listen to each other, our STEM professionals, and customers. We take the time to understand their needs to make the best connections in the industry.\r\n\r\nPeople Matter.\r\nPeople are at the center of our company. All decisions we make are in the best of interest of our employees, co-workers, communities, candidates and customers.\r\n\r\nHonesty Matters.\r\nWe conduct our business with integrity and DO the right things. We ARE trustworthy partners WHO stand behind our work and people.\r\n\r\nInnovation Matters.\r\nWe are disciplined in bringing forward new thought and solutions that guide the industry and grow our company. Continued growth secures sustainability that provides solid careers for our employees, stability for our STEM professionals, and reliability to our customers.\r\n\r\nRelationships Matter.\r\nWe take personal responsibility for all relationships with our employees, co-workers, STEM professionals and customers. Courtesy, dignity and respect EQUAL high performance results.\r\n\r\nEverything Matters.\r\nWe hold ourselves accountable to perform with the upmost of professionalism, attention to detail, and highest standard of service. We hit our targets and do what we say we will do.