Job Description
Job DescriptionWe are looking for a Facilities Coordinator 4 to support daily site operations and deliver a high level of service to employees, visitors, and vendors. This is a contract position with the potential to convert to a longer-term opportunity, ideal for someone who is highly organized, responsive, and comfortable managing administrative and facilities-related tasks in an on-site environment. The role combines coordination of work orders, purchase order processing, security access administration, and general operational support to help maintain an efficient workplace.
Responsibilities:
• Serve as a primary point of contact for facility-related questions and provide timely, detail-focused assistance to building occupants and visitors.
• Create, track, and update work orders to ensure maintenance requests and service needs are completed accurately and on schedule.
• Process purchase orders and assist with vendor and subcontractor documentation in alignment with internal policies and approval requirements.
• Enter and maintain security access requests, including badge setup and account-related coordination, with a high level of accuracy and confidentiality.
• Support day-to-day facility operations by coordinating repairs, monitoring site conditions, and escalating issues when needed.
• Maintain organized records and perform data entry for reports, service activity, and operational documentation.
• Manage competing priorities independently, adjust to shifting business needs, and meet established deadlines.
• Work closely with internal stakeholders and external service providers to help ensure smooth execution of facility services.• Previous experience in facilities coordination, office operations, administrative support, or a related environment.
• Hands-on experience managing work orders and processing purchase orders.
• Familiarity with security access administration, including badge creation or account setup support.
• Strong data entry skills with careful attention to detail and accuracy.
• Proficiency with Microsoft Office applications and comfort learning client or facilities systems.
• Effective verbal and written communication skills with a customer-focused approach.
• Strong organizational and time management abilities, with the ability to handle multiple tasks independently.
• Sound judgment, reliability, and the ability to handle sensitive information with discretion.